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University of Colorado Anschutz Medical Campus

Trauma/Limb Restoration Program Coordinator
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Position Number: 5233194
Location: Aurora, CO
Position Type: Medicine - Physicians

Trauma/Limb Restoration Program Coordinator - 33496 University Staff

Description
University of Colorado Anschutz Medical Campus

Department: Orthopedics

Job Title: Trauma/Limb Restoration Program Coordinator

Position #: 00747755 – Requisition #: 33496

Job Summary:

This full-time, University Staff (non-classified) position is responsible for high-level operational support to the Trauma Section, including the Section Chief, faculty, and staff within Orthopedics. The Trauma Program Coordinator will be responsible for coordinating section activities and supporting their faculty across all practice sites. This position will communicate, document, and support all Department efforts and in doing so will maintain relationships with various personnel throughout the School of Medicine and Affiliate Hospitals. This role must exercise critical judgement and considerable initiative in administrative management. This position provides cross coverage for other administrative positions as needed.

Key Responsibilities:

Works with Regional Manager to implement identified needs for the new program such as faculty recruitment, scheduling, additional certifications, logistics and assist with various projects as needed.
Coordinates meeting space needs on and off campus; coordinates events, including selecting and scheduling the venue and food.
Manages faculty calendars for academic, clinical, and other meeting coordination by using email/MS Outlook, QGenda and Doodle or other scheduling tools.
Process procurement requests, travel arrangements (including international), and reimbursements for providers.
Works with Operations Director to implement identified needs for clinical affairs such as faculty recruitment, scheduling, logistics and assist with various projects as needed.
Provide high level coordination and analysis on various clinical affairs strategic projects.
Manages projects and process improvement activities related to the programs; reports on progress, and ensures deadlines are met.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Medicine Orthopedics has an expert team of Orthopedic providers that consists of fellowship-trained surgeons and specialists who provide the highest quality, comprehensive care for your orthopedic needs. Using cutting-edge technology and minimally invasive techniques, we offer access to the most advanced procedures to get you back to your life as quickly as possible. From foot and ankle issues to total replacements along with spine and sports medicine injuries, we provide full-service orthopedic care. We also have providers who specialize in pediatric orthopedics to treat younger patients with customized care.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
- Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.
Two (2) years of professional level experience working in an administrative or executive assistant support role for a senior level position (i.e. Director, Chair, etc.).

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience managing projects, adhering to project timelines, and reporting on progress.
Experience coordinating travel and related purchasing and expense reimbursements in the Concur system.
Experience providing high level administrative/executive and technical assistance to faculty and staff within a higher education and/or medical education environment.
Experience in managing multiple schedules.

Master's degree in related field.

Knowledge, Skills, and Abilities:

Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Ability to consistently represent the University and Department in a professional manner with tact and diplomacy.
Advanced skills in Microsoft Office Suite, technically adept, software savvy.
Excellent attention to detail.
Command of the English language and excellent grammar skills.
Ability to work independently, prioritize tasks, work under tight deadlines.
Flexibility and the ability to adapt to changing fast-paced environments.
Ability to take direction and use independent judgment to complete assigned tasks.
Ability to maintain confidentiality.
Ability to work with a diverse group and competing interests.
Excellent time management and organization skills.
Skills to explain processes and procedures concisely and effectively.
Excellent organizational skills and ability to manage multiple projects.
Knowledge of various CU Medicine, UCH and University policies, rules, and regulations.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Charesa Zahlen, CHARESA.ZAHLEN@CUANSCHUTZ.EDU

Screening of Applications Begins:

Screening begins immediately and continues until the position is filled.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

$58,793 to $74,784.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.
Application Materials Required: Cover Letter, Resume/CV, List of References

Job Category: Business Services

Primary Location: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20259 - SOM-ORTHO GENERAL OPERATIONS

Schedule: Full-time

Posting Date: May 3, 2024

Unposting Date: Ongoing Posting Contact Name: Charesa Zahlen Posting Contact Email: CHARESA.ZAHLEN@CUANSCHUTZ.EDU Position Number: 00747755