Job Details

This ad is expired.

Program Coordinator
Go to our website »

Position Number: 5235012
Location: El Paso, TX
Position Type: Business and Financial Management

Program Coordinator

Job ID: 11865
Location: El Paso, TX
Full/Part Time: Full Time
Regular/Temporary: $RegTemp

About UTEP

UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

Position Information

Hiring Department: Hunt Institute

Posting End Date: Open until filled.

Hours: up to 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience.

Required Application Materials:

Resume
Cover Letter
List of three references

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

Purpose of Position

Summary

Under minimal supervision, this position provides personal, clerical, administrative, and coordinating services and assistance of moderate complexity, requiring the use of judgment and discretion on a periodic basis for the Hunt Institute and the Executive Director. Keeps official records and executes administrative policies determined by or in conjunction with the Executive Director and other officials. Responsible for the administration of the department's administrative activities as needed and required.

Essential Functions

Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information both in paper and digital formats.

Answers and refers telephone calls or other inquiries to ensure accurate and timely communications are facilitated. Communicates with groups and organizations to explain services and to promote cooperation and understanding.

Coordinates various office management functions, including scheduling and preparing staff departmental meetings and the Executive Director's meetings, ordering and monitoring inventory and office supplies, and coordinating facilities requests and mail service activities.

Aids the Institute and Executive Director by acting as a liaison between the department and internal or external entities by answering phone calls, writing and responding to emails, initiating Institute-directed conversations, and engaging in outreach efforts.

Maintains responsibility for general secretarial support functions to the department and ensures efficient utilization of time and workflow.

Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and coordinates evaluation activities.

Coordinates the implementation of techniques for evaluating business functions or division or department activities.

Serves as an advocate for the group or program to obtain support for the program(s) both within the department and in the community. May represent the business function, division, or department at meetings, conferences, and seminars or committees.

Coordinates and actions staff and student appointments, facilities work orders, budget transfers, expenditures for personnel, travel, equipment, supplies, software, stipends, tuition and fees, purchasing, procurement, and consultants on sponsored projects; ensures expenditures are in compliance with sponsor and University requirements.

Processes purchase orders for all department expenditures and reimbursements.

Coordinates and assists the Institute with accounts, grants management, budget requests, monitors budget expenditures, and makes adjustments as necessary.

Coordinates the installation and maintenance of accounting records to show receipts and expenditures; reconciles departmental accounts.

Coordinates, plans, and attends special events (workshops, seminars, open houses, etc.) for the Institute.

Identifies areas of needed change within the office, makes recommendations, and executes to improve operations and workflow through facilities, equipment, materials, supplies, and any other areas that are needed for Institutional efficiency and maintenance.

Provides technical guidance for a business function, division, or department.

May coordinate staff development plans, activities, and activities in a business function, division, or department. May coordinate the preparation, development, review, and revision of legislation.

Coordinates the preparation of management and productivity reports and studies. Prepares reports for management.

May coordinate and implement methods and procedures for monitoring work activities, and recommends measures to improve methods, performance, and quality of product or service.

Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Interprets company policies for workers and enforces safety regulations.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Maintains a high degree of confidentiality on all sensitive information this position is privy to.

Complies with all State and University policies.

Occasional traveling required.

Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: Bachelor's Degree

and

Experience: Four years of related experience and/or training to the essential duties and responsibilities; or equivalent combination of education and experience

Additional Information

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.

To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=11865&PostingSeq=1