Job Details

Administrative Assistant

Position Number: 9941025
Location: Salt Lake City, United States
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

Assists with the administration of the residency program under the direction of the Program Director, Associate Program Director, Program Manager, and Coordinator. Supports program operations, including record keeping, budget tracking, scheduling, data management, and administrative activities to ensure compliance with institutional and accreditation requirements.

This position will telecommute and will only need to come into the office on Wednesdays.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Assists with day-to-day operations of the residency program

Provides administrative support for program director, associate program director and residents

Assist program coordinator with program committees (program evaluation committee, clinical competency committee, etc.)

Assists with producing and distributing annual rotation schedule and changes including entering and updating in MedHub Assist in coordinating program wide events such as new intern orientation, new intern BBQ, chief breakfast, chief graduation dinner

Manage and maintain all resident travel and reimbursements

Manage and maintain resident Professional Development Accounts Help with proctoring and running resident interviews, ABSITE and mock orals Loading data into EQIP (Education Quality Improvement Program)

Manage and maintain call money for residents

Help with setting up quarterly meetings, such as reviews, wellness appointments, etc.

Engages in life-long learning by taking courses to further professional growth, knowledge and expertise to enhance program management skills (through human resources, etc.)

Actively participates at a national level in program coordinators' association (if one exists for the specialty), or other national meetings, e.g. involvement in the annual ACGME Coordinator program or other relevant graduate medical education committees DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environment Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
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Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III: Requires 3+ years of related experience.
Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Special Instructions

Requisition Number: PRN46605B
Full Time or Part Time? Full Time
Work Schedule Summary: primarily weekdays
Department: 00260 - Division of General Surgery
Location: Campus
Pay Rate Range: 10.92 - 28.96
Close Date: 01/28/2027
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/211640