Job Details

Administrative Coordinator

Position Number: 9754625
Location: Providence, United States
Position Type: Secretary and Administrative Assistants

Administrative Coordinator
Brown University

To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Nightingale-Brown-House/Administrative-Coordinator_REQ210436

Job Description:

About Brown:

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.

Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more. To learn about Brown University's benefits, visit the University Human Resources web page for further information. information.

About the Opportunity:

The John Nicholas Brown Center(JNBC) focuses on promoting the broad public discussion and dissemination of academic research and scholarship across the full range of disciplines.

Responsibilities:

Professor of Africana Studies and Primary Investigator (PI) for the Systemic Racism Project (SRP), working in collaboration with the John Nicholas Brown Center for Advanced Study (JNBC), seeks applicants for a part-time Administrative Coordinator. The position reports to the PI and is responsible for managing the PI's calendar and communications, serving as the central point of contact for the PI's communication with internal and external parties. This includes organizing and scheduling meetings and, under the PI's direction, organizing and responding appropriately to email correspondence.

Other responsibilities include making travel arrangements and submitting expense reports promptly that are in complete alignment with university policies, practices, and guidelines.

The position coordinates efficiently and effectively with SRP and JNBC staff, ensuring transparent and responsive communication regarding the PI's calendar, priorities, and related deadlines.

On an ad hoc basis, the Administrative Coordinator may occasionally assist the SRP Digital Marketing Manager and/or JNBC Center Manager with updates to relevant websites and social media.

This is a part-time, hybrid-eligible position, 15-18 hours a week on average, with flexible working hours and time off.

Qualifications:

Education and Experience

Associate's degree with a minimum of 3 years of related administrative experience or equivalent combination of education and experience.
Experience in a University environment is preferred.

Job Competencies

Excellent administrative, organizational, and time management skills.
Excellent communication and interpersonal skills (verbal and written); professional and courteous demeanor; applies tact and discretion appropriately.
Must be dependable.
Self-starter with confident planning and task management skills and a consistent ability to produce high-quality work in a timely manner.
Knowledge of (or desire and ability to learn) website content management systems and social media platforms.
Experience processing and tracking financial transactions, including expense reporting.
Strong attention to detail, including strong proofreading skills.
Initiative and ability to work independently and as a member of a team.
Ability to think and act independently and to handle competing priorities and changing priorities with ease.

Salary Grade:

8

Additional Information:

All offers of employment are contingent upon successful completion of a background check.

Please include a cover letter and resume with your application.

Some travel may be required.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date:

2026-07-22

Job Posting Title:

Administrative Coordinator

Department:

John Nicholas Brown Center

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Part time

Scheduled Weekly Hours:

18

Position Work Location:

Hybrid

Submission Guidelines:

The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.

Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.

Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.

This position is not eligible for visa sponsorship.

Still Have Questions?

If you have any questions you may contact employment@brown.edu.

Brown is an E-Verify Employer.

EEO Statement:

Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.