Job Details

Program Assistant for Experiential Learning

Position Number: 7327522
Location: Boulder, CO
Position Type: Student Affairs and Services

Program Assistant for Experiential Learning

Requisition Number: 73413
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 23-Jul-2026
Date Posted:

Job Summary

The College of Arts and Sciences at CU Boulder invites applications for the Program Assistant for Experiential Learning position! This role manages complex administrative processes and systems within the Honors Program, with primary responsibility for the Latin honors thesis process. The role is responsible for high-volume documentation, data tracking, and records management; maintains program systems and workflows; and ensures compliance, accuracy, and consistency across processes. The position also administers Honors subprograms, serves as a front-line resource for students and faculty, and supports coordinated program operations and student experiential learning. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at the University of Colorado Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world's most critical problems.
The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Honors Thesis Management

Leads all aspects of thesis-related paperwork, documentation, and records, including processing student registrations and faculty defense results documentation
Communicates with students regarding the thesis process, requirements, deadlines, paperwork, and status updates
Tracks student GPA eligibility to participate in the thesis process and be awarded Latin honors, including obtaining unofficial transcripts
Schedules rooms and coordinates logistics for students' General Honors thesis defenses
Communicates with Honors Council faculty and support staff across A&S regarding Council service, thesis procedures, due dates, events, student support, and documentation
Maintains thesis systems (Excel spreadsheets, SharePoint, Qualtrics forms, InDesign materials, and tracking tools)
Processes and tracks financial transactions related to student thesis projects, including stipends, travel, materials, and reimbursements, ensuring accuracy, documentation, and compliance with university policies and procedures
Prepares materials for Honors Council meetings, including spreadsheets and documentation
Maintains faculty eligibility lists and processes exception requests
Ensures integrity, consistency, and compliance of thesis process policies and procedures
Coordinates with Program Assistant for Operations and Inclusive Programming to order diploma covers, medals, and prepare printed materials for Convocation ceremonies
Coordinates with CU Scholar Administrator to support Honors thesis publication
Disseminates results of Latin honors awards to appropriate collaborators, including A&S departments and Registrar's Office

Academic and Program Support

Guides students to Honors Program offerings that best suit their individual needs and goals
Provides administrative coordination for Honors subprograms, including the Honors Certificate, Honors Scholars, Honors Journal, and internship course, with responsibilities including student enrollment, data and progress tracking, handling workflows, and record maintenance
Maintains experiential learning content across Canvas and the program website
Coordinates with faculty to support student exam accommodations and other special requests
Supports Program Assistant for Operations and Inclusive Programming with event setup, hosting, and teardown
Provides support for prospective students and families, including discussing the program and answering questions over email, phone, and in person; scheduling meetings; and checking eligibility status
Represents the Honors Program at events, including Admitted Students Day and Admitted Buff Days

Administrative Operations

Represents the Honors Program in a professional, approachable, and engaging manner
Serves as primary point of contact through shared inboxes, phone and voicemail, and front desk interactions
Maintains office and classroom readiness, office organization, and supplies
Develops and maintains prospective student informational materials and appropriate signage to inspire and inform customers

Support for Student Success Initiatives

Under the guidance of Student Success leadership, provide experiential learning project support as assigned

What You Should Know

Honors Program staff adhere to the College of Arts & Sciences hybrid work policy, which requires a minimum of three days on campus per week; both the number of on-campus workdays and the specific days on campus may vary based on departmental needs.
This can be subject to change based on the business needs of the dept./division and align with A&S College policy.
Some evening and weekend hours will be required to assist with Honors Program and A&S Student Success programming.
Employee may need to be on campus up to 5 days/week during the initial training period.

What We Can Offer

The annual salary range for this full-time position is $50,000-$54,000.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be creative. Be impactful. Be Boulder.

What We Require

Bachelor's degree, or equivalent combination of education and experience, may substitute.
Familiarity with Microsoft Excel.

What You Will Need

Strong organizational and time management skills with the ability to handle multiple priorities and due dates in a fast-paced environment
Demonstrated attention to detail and accuracy
Ability to communicate effectively and provide high-quality customer service while building professional, welcoming relationships with students, faculty, and staff
Ability to work both independently and collaboratively within a team environment

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by July 23, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Program-Assistant-for-Experiential-Learning/73413