Job Details

Manager / Office Services Management

Position Number: 7078576
Location: Salt Lake City, UT
Position Type: Other Administrative Positions

Manager / Office Services Management

Job Summary

About Ivory Innovations:

Ivory Innovations is both an operating foundation and an academic center based at the University of Utah's David Eccles School of Business. Our mission is to catalyze high-impact innovations in housing affordability. We bridge research and industry, support and fund breakthrough ideas, engage students nationwide, and directly implement housing solutions through our development work in Utah.

About the Role:

Ivory Innovations is seeking a highly organized, proactive, and detail-oriented Program & Operations Coordinator to support our growing team. This role is ideal for someone who enjoys keeping operations running smoothly, coordinating logistics, and supporting leadership and programs behind the scenes. The position will help manage day-to-day administrative operations while supporting key Ivory Innovations programs, including the Ivory Prize, Hack-A-House, and our student engagement initiatives.

Responsibilities
Key Responsibilities:

Administrative and Team Support
Coordinate calendars and scheduling for team members, including meetings with partners, judges, speakers, and stakeholders
Provide administrative support to leadership and staff, including meeting preparation, note-taking, and follow-ups
Track and coordinate recurring meetings, deadlines, and logistics across team workflows
Maintain and update contact lists for partners, sponsors, speakers, judges, alumni, and student participants

Program and Student Engagement Support:

Help coordinate logistics for the Ivory Prize, Hack-A-House and other Ivory Innovations programs
Support student-facing initiatives including the Student Associate program, fellowships, and related engagement activities
Coordinate onboarding and logistics for student associates and fellows, including scheduling meetings and managing program materials
Assist with scheduling guest speakers, meetings, and program sessions as needed

Events and Convenings:

Support planning and logistics for small convenings, workshops, and external events hosted by Ivory Innovations
Coordinate RSVPs, catering, materials, and day-of logistics for program events
Assist with preparation of materials and logistics for meetings, presentations, and convenings

Office Operations:

Support day-to-day office coordination, including supplies, shared documents, and process upkeep
Assist with basic administrative processes related to hiring, onboarding, and payroll coordination for student staff
Support ad hoc projects and team needs as they arise

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Strong organizational skills with excellent attention to detail
Clear and professional written and verbal communication skills
Ability to manage multiple tasks, prioritize effectively, and work independently
Proficiency with Google Workspace and Microsoft Office
Experience working in a university, nonprofit, or mission-driven organization preferred

Special Instructions

Requisition Number: PRN44733B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday - Friday, 9:00am - 5:00pm.
Department: 02442 - IVORY INNOVATIONS
Location: Campus
Pay Rate Range: $60,000 - $80,000
Close Date: 4/20/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/200121