Job Details

Faculty Affairs Coordinator

Position Number: 7070351
Location: Boulder, CO
Position Type: Human Resources

Faculty Affairs Coordinator

Requisition Number: 71202
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 17-Apr-2026
Date Posted:

Job Summary

The College of Arts and Sciences at CU Boulder invites applications for the Faculty Affairs Coordinator position! Individuals in this position are skilled experts providing guidance, advice, and direct assistance to internal collaborators, including deans, chairs, directors, department managers, and supervisors, regarding recruitment, hiring, performance management, leave management, and onboarding. Individuals in this position will also network and collaborate with external collaborators, including RIO, Faculty Affairs, Talent Acquisition, the HRSC, and other entities. This position provides consultation and strategic guidance to associated deans, chairs, directors, managers, and staff across the college.
The duties for this position are focused primarily on faculty, and process improvements for the life of temporary, non-TT, and tenure-track/tenured faculty. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences comprises more than 60 departments, programs, and centers; approximately 1300 faculty, and 500 non-faculty employees. The Dean's Office Personnel unit is responsible for assessing and managing the human and organizational needs of the college. This position reports to the college's Director of Faculty Affairs and holds responsibility for the effective administration of personnel policies and the implementation of employment-related procedures, ensuring that the appropriate documentation is completed and that target dates for personnel actions are met.

What Your Key Responsibilities Will Be

Procedural Oversight of Faculty Job Types

Exercises procedural oversight of Tenured Faculty, Teaching Faculty, Scholar in Residence, Visiting Professors, Temporary Faculty, Clinical Faculty, and Additional Job Appointments- for assigned portfolio
Create and implement streamlined processes and systems for the transmission of documents for faculty in all aspects of the faculty employee lifecycle
Maintain updated templates within processing systems.

Internal Process improvements

Partners with the Director of Faculty Affairs to identify and address process and policy improvements that span academic and administrative units while accounting for the various policy environments that exist within the multi-division model within the College of Arts & Sciences
Collaborate with the Assistant Dean of People, Engagement, and Culture and the Director of Personnel as requested on policy initiatives, identifying implementation logistics, and ensuring policy proposals are aligned with the College's goals and objectives.

Coordinate Faculty Recruitment Process

Serves as administrative support for the recruiting process and point of information regarding campus and university policy, and federal and state law, for deans, college-level administrators, chairs/directors, staff, and faculty accordingly. Communicate procedural changes to collaborators.
Implements the lifecycle of the recruitment process, from recruitment approval and posting to routing signed documents to Faculty Affairs.
Advises academic leadership on faculty recruitment strategies
Ensure that faculty paperwork is filed and maintained per the records retention policy, using OnBase filing systems
Comprise a list of reappointments due; provide the list to the Director of Operations and Special Projects.

Communication

Serves as a point of information regarding laws and policy at the campus, university, state, and federal levels for departments in your portfolio.
Support organizational change, ensuring smooth operations/transition/adoption and comprehensive communications outreach.
Document all policies/procedures and communicate them out, ensuring clear, proactive, accessible, and consistent communications with all collaborators.
Documents procedures clearly and consistently, and ensures procedures are updated on the college website. Collaborating with the Director of Faculty Affairs to ensure the faculty-specific pages on the CAS website are current and updated each semester.
Faculty Leave Administration
Determine the correct leave type and route the requested leave of absence for approvals.
Run the entirety of the sabbatical cycle for assigned units. Generate eligibility lists; communicate application process to eligible faculty, chairs/directors, and department managers; monitor application process, submission accuracy, route and completion; routes to the central campus for review; and notify faculty and departments of final approval.

A&S Faculty Merit

Lead the annual faculty merit cycle for all assigned academic units from preliminary roster and Anaplan prep to uploads of completed rosters and downstream payroll review.
Ensures alignment with campus policies, A&S guidance, and ensures merit allocations align with approved salary pools and compensation policies.
Distribute and maintain standardized merit templates and guidance documents for departments and divisional leadership.
Support ongoing process improvement efforts and provide post-cycle analysis. Producing data-driven recommendations for future cycles.

Cross Campus Collaboration and Administrative Support

Builds and maintains partnerships with collaborators across Academic Affairs, Human Resources, Budget, Student Success, and Institutional Research to drive shared solutions and improve institutional effectiveness for implementation of campus and college-wide priorities.
Serve as "limited" backup for non-urgent matters when the Director of Faculty Affairs is out of the office.
Assist with the onboarding of new program managers who provide Faculty Affairs services within departments and units as assigned.
Partners with the Assistant Dean of People, Engagement and Culture, and the Director of Community Affairs and Engagement to conceptualize and strengthen partnerships with campus partners to enhance employee talent pools.
Other duties as assigned.

What You Should Know

Hybrid Schedule: At least 2+ days a week on campus per campus and college policies and guidelines.

This can be subject to change based on the business needs of the department.

Standard Business Hours: 8:00 AM - 5:00 PM | Monday - Friday
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.

What We Can Offer

This position can offer a salary at the Professional 2 (P2) or Professional 3 (P3) level based on the requirements listed. The annual salary ranges for this full-time position are as follows:

P2: $58,200 - $62,900
P3: $67,600

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be resourceful. Be supportive. Be Boulder.

What We Require

Professional 2 Level Qualifications:

A bachelor 's-level degree from an accredited institution.
An equivalent combination of education and experience may substitute.
1 year of providing professional-level operations or administrative support.

Professional 3 Level Qualifications:

A bachelor 's-level degree from an accredited institution.
An equivalent combination of education and experience may substitute.
2+ years of providing professional-level operations or administrative support.

What You Will Need

High degree of professionalism and ability to maintain confidentiality.
Ability to work effectively in a working environment with multiple interruptions.
Ability to establish and maintain positive and collaborative working relationships.
Ability to work independently and as a member of a team.
Demonstrated problem-solving and decision-making skills.
Excellent communication skills, including written, verbal, and interpersonal.
Organizational skills and ability to lead multiple priorities.
Experience in customer service.
Proficiency using Microsoft Suite, Word, and Excel.
Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

We may request references at a later time. Please apply by April 17, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Faculty-Affairs-Coordinator/71202