Job Details

Grant Manager A/B

Position Number: 6929949
Location: Philadelphia, PA
Position Type: Sponsored Programs, Grants, and Contracts

Grant Manager A/B

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Grant Manager A/B

Job Profile Title
Grants Manager A

Job Description Summary
Primary purpose of this role is to support the research activities of a specific School/Center. Under limited supervision, this position will manage the sponsored program funds from pre-award through post-award while working with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio. The individual will also manage the post-award processes including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators. Consults with research faculty in the preparation of sponsored project budget and proposals; review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required. Provides full accounting services, reconciling budgets, processing payroll, financial reporting; monitors grant expenditures for compliance with sponsor regulations and guidelines.

Job Description

Grants Manager A

-Oversee post-award grants management activities on grants

Responsible for sponsor invoicing
Ensure Principal Investigators (PIs) are adhering to budgets and sponsor regulations
Oversee account generation, monitor expenditures, and execute account closeout

- Oversee pre-award grants management activities

Prepare and coordinate grant proposals to various sponsors, including the NIH, and with clinical trials.
Generate budgets for PIs based on the proposal guidelines and needs of the PI
Remain current in NIH guidelines and grant opportunities and educate the PIs regularly.
Coordinate activities between external contractors, subcontractors, and other associates to ensure agreements are executed properly.
Manage the submission of MTAs for the Department.

- Manage and prepare financial analyses for the following areas.

Sponsored Programs
Tech transfer
Endowments, Gifts, URF, and SOM Designated funds
All other university accounts with financial review and variance analysis

- Indirectly supervise PI support staff to ensure all grant activities are completed in a timely and accurate manner.

- Oversee activities of the administrative business office, including but not limited to Effort reporting and detailed study-specific reporting for clinical trials.

- Responsible for maintaining detailed salary grids for faculty members and their research Personnel and performing necessary reclassifications.

- Perform special projects for the Senior Department Leadership

- Perform additional duties as assigned

Grants Manager B to provide research and financial management support to its investigators. Under limited supervision, oversee post-award grants management activities on grants. Manage and prepare financial analyses for the following areas. On a monthly basis, generating reports for all PIs active in Sponsored Research, Tech Transfer, Endowments, Gifts, URF, and SOM Designated funds for their review to ensure the funds are spent appropriately. Actively monitor $44M in Endowments, $3M in Gifts, and $2M in SOM Designated Unrestricted funding. Indirectly supervise PI support staff to ensure all grant activities are completed promptly and accurately. Oversee activities of the administrative business office, including but not limited to Effort reporting and detailed study-specific reporting for clinical trials. Responsible for maintaining detailed salary grids for faculty members and their research personnel and performing necessary reclassifications. Perform special projects for the Senior Department Leadership. Perform additional duties as assigned.

Qualifications

GM A: Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.
GM B: Bachelor's Degree with 5-7 years of related experience or equivalent combination of education and experience is required. Familiarity with university-sponsored research policies and related research management systems is preferred. Excellent interpersonal, communication, and critical thinking skills are required. Must possess the ability to work independently in a deadline-driven, multiple-priority work environment.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$64,500.00 - $80,146.88 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Grant-Manager-A-B_JR00116669