Job Details

Genetic Counseling Assistant

Position Number: 6904830
Location: Salt Lake City, UT
Position Type: Health - Healthcare Administration

Genetic Counseling Assistant

Job Summary

Job Summary:
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
The Department of Pediatrics, Division of Medical Genetics at the University of Utah School of Medicine has an immediate opening for a Genetic Counseling Assistant (GCA). This position is part of the patient through-put team and supports the various providers in Medical Genetics, including geneticist, genetic counselors and other clinicians with administrative functions, including triaging and prepping incoming cases for geneticist and genetic counselor review. The position will include patient-facing time, including consenting for genetic testing and obtaining samples (cheek swabs) for these tests. Additional responsibilities include ordering genetic testing, entering patient data into the tracking database, coordinating and scheduling appointments, updating patients' electronic medical records, routing telephone calls, assisting with creation of educational materials and patient letters, participating in team meetings and performance/quality improvement projects, and other duties assigned.

Department Summary:
The Department of Pediatrics is the second largest department in the University of Utah School of Medicine and one of the largest pediatric departments in the country. We are committed to improving the lives of children through excellence in advocacy, education, research, and clinical care. For more information about the Department of Pediatrics, please visit: http://medicine.utah.edu/pediatrics/. Mutual respect and appreciation are highly valued in the department.
Benefits Summary:
The University of Utah offers a comprehensive benefits package including:

Excellent health care coverage at affordable rates (see the Summary Comparison for more information)
14.2% retirement contributions
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employees, spouses, and dependent children
Flex spending accounts
University provided basic employee life insurance coverage equal to a salary of up to $25,000
Variety of elective insurance coverage, including life insurance, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet.
Free transit on most UTA services
Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

Additional benefits information is available at https://benefits.utah.edu/.

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities
Essential Functions:Provide operational support for clinical research activities. Process, enter, and validate project data. Prepare, handle, distribute, file, and archive clinical documentation and paperwork. May assist with ordering, tracking, and distributing study supplies. May interact with study participants to gather or disseminate information.

Reviewing referrals and triaging for appropriateness to be seen.
Obtaining/abstracting medical records for clinical appointments.
Assisting with patient chart review and case preparation for genetic counselors and other clinicians, as directed.
Obtaining informed consent for genetic testing.
Assisting with coordinating genetic testing for family members for both diagnostic testing as well as research genetic testing.
Obtaining samples (cheek swabs) for genetic tests.
Coordinating and researching insurance coverage for genetic testing for patients.
Entering patient visit and testing data into the patient tracking database.
Aiding in preparation of letters of medical necessity with guidance from genetic counselor.
Provide patients and families with updates about insurance authorizations, decisions, and status of testing.
Assisting with appointment scheduling and phone inquiries related to the genetic services.
Assisting with patient follow-up letters regarding testing results.
Composing and preparing correspondence, newsletters, presentations, and additional materials as needed.
Performing other duties as assigned.

Clinical Assistant, I
Entry-level support role. Perform routine tasks as directed and under close supervision.Requires little to no related experience.This is an Entry-Level position in the Support track.Job Code: SZ6561Grade: S11Expected Pay Range: $13.95 to $17.56
Clinical Assistant, II
Mid-level support role. Completes routine tasks under moderate supervision.Requires at least 1 year of related experience.This is an Intermediate Level position in the Support track.Job Code: SZ6562Grade: S15Expected Pay Range: $18.63 to $23.45
Disclaimer: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Clinical Assistant, I: Requires little to no related experience.
Clinical Assistant, II: Requires at least 1 year of related experience.

Preferences
Preferences:

Associate's Degree or equivalency.
Demonstrated human relations and effective communication skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.

The Department will screen applicants according to the identified preferences.

Special Instructions

Requisition Number: PRN44196B
Full Time or Part Time? Full Time
Work Schedule Summary: Work Schedule:Monday - Friday, 8:00 a.m. - 4:30 p.m. Hours may vary based on operational needs. The position is based at our Primary Childrens Eccles Outpatient Services building in Salt Lake City located at 81 Mario Capecchi Dr., with regular travel to our Lehi location located at 2250 North Miller Campus Drive.Opportunities for a hybrid telework schedule may be considered after the initial training period, provided the arrangement is supported by operational needs and individual performance. Telework arrangements are not guaranteed and may be modified or discontinued at any time based on business requirements or performance. Employees approved for hybrid telework must provide their own private workspace, secure internet connection, and demonstrate the ability to work independently.
Department: 00848 - Pediatric Administration
Location: Campus
Pay Rate Range: Depends on Experience
Close Date: 5/4/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/196035