Job Details

Development Coordinator, Penn Museum

Position Number: 6660132
Location: Philadelphia, PA
Position Type: Development and Fund Raising

Development Coordinator, Penn Museum

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Development Coordinator, Penn Museum

Job Profile Title
Administrative Coordinator

Job Description Summary
The Development Coordinator is a vital part of the Development and Alumni Relations Team at the Penn Museum. Reporting to the Senior Director of Development and Alumni Relations (SDOD) and supporting the Department overall, the Development Coordinator provides critical project administrative and operations support which allows the Department to function smoothly and effectively. As the person overseeing the CRM system, donor follow-up and stewardship, record-keeping, travel and budget for the SDOD, and donor and volunteer correspondence in support of the team, the Development Coordinator ensures that the SDOD is supported and that the team's priorities are understood and effectively implemented.

Job Description

Job Responsibilities

Assist the SDOD with preparation of Board of Advisors meetings and activities, presentations, coordinate the preparation of materials, maintain Board book, send out Board meeting notes, and any other required preparation and follow-up.
Support the SDOD in monitoring the department expense budget and revenue goals and providing periodic reporting in liaison with the Business Office team.
Support the SDOD and Gift Officers by creating new gift/endowment funds, preparing for major gift pipeline meetings and overseeing agendas, and reviewing CRM dashboards regularly; coordinating with the SDOD, Gift Officers, and Development Writer to ensure that acknowledgments are sent in an accurate and timely manner; liaise with University DAR Research and Gifts Officers as needed.
Maintain the CRM system: ensure records are updated and accurate with current giving data, contact information, activities and events, reassignment of prospect managers, entering prospect/donor reports; fulfilling requests for research, queries, and reports.
Support the Williams Director, SDOD and Gift Officers for solicitation visits and events by preparing briefing information, fundraising materials, and supporting with follow-up.
Provide Operations and Administrative support to the SDOD, including calendar management, preparing briefing materials and agendas, arranging travel, and supporting logistics for internal events.
Work in coordination with the Assistant to the Williams Director to manage appointments on both the Wiliams Director's and SDOD calendars to ensure alignment and strategic donor/prospect cultivation, stewardship, and follow-up.
Assist and support the SDOD, the Assistant Director of Events, and Gift Officers with all aspects of Donor Engagement events, including generating prospect lists with information about giving potential and other Penn and philanthropic involvement, responding to inquiries, managing event registration, and other duties as needed.
Responsible for the onboarding of new staff and providing general administrative support to the Development Team: overseeing office supplies and other needs, assisting with registration for training, and other duties as needed.
Performs additional duties as assigned.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the "Resume/CV" section of the application prior to submitting.**

Qualifications

High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Museum

Pay Range
$21.15 - $25.55 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.
To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/University-Museum/Development-Coordinator--Penn-Museum_JR00113368-1