Job Details

Administrative Coordinator, Workforce Development and Strategic Initiatives

Position Number: 6598263
Location: Newton, MA
Position Type: Conference and Events Administration

Administrative Coordinator, Workforce Development and Strategic Initiatives

Job Details
Job Location : Lasell University - Newton, MA
Education Level : Bachelor's Degree
Salary Range : $54000.00 - $58000.00 Salary/year

Position Summary
The Office of Workforce Development and Strategic Initiatives at Lasell University in Newton, Massachusetts seeks an initiative-taking and collaborative individual to assume the responsibilities of a 12-month full-time position as the Administrative Coordinator of Workforce Development and Strategic Initiatives to provide essential support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams. This role focuses on coordinating and executing day-to-day administrative tasks, maintaining organized systems, and ensuring smooth operations related to contracts, invoicing, payment collections, and event coordination.
The successful candidate will join our growing departments and report to the Asst. Vice President of Workforce Development and Global Engagement. A limited hybrid work schedule is available.

Responsibilities:

The Administrative Coordinator of Workforce Development and Strategic Initiatives will provide support to the Workforce Development, Conference and Event Services, and Strategic Initiatives teams, and assume responsibilities and duties that include:

Contract & Financial Process Support

Assist with drafting and processing contracts and service agreements.

Track contract status and follow up on outstanding items.

Generate and send invoices; monitor payment status and follow up on collections.

Maintain accurate records of financial transactions and documentation.

Communicate and collaborate with university offices including but not limited to student accounts, payroll, accounts payable/receivable, and finance and operations.

Event & Program Coordination

Support scheduling and logistics for workforce development programs, conferences, and workshops.

Coordinate room reservations, equipment needs, and catering requests.

Communicate with vendors and service providers to confirm arrangements.

Data Entry & Reporting

Assist with preparing materials for presentations and meetings.

Input and update data in tracking systems and spreadsheets.

Compile reports on program participation, event usage, and financial metrics.

Customer Service & Communication

Respond to inquiries from external partners and internal departments.

Manage each department's information email address inbox.

Provide timely updates and follow-ups on administrative requests.

Consistent engagement in professional and courteous communication.

Administrative & Office Support

Prepare, format, and distribute communications and marketing material both internally and externally.

Schedule meetings, manage calendars, and coordinate logistics.

Maintain organized digital and physical filing systems.

Qualifications:

Associate or bachelor's degree preferred.

3+ years of administrative experience, .

Exceptional oral and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organizational skills and attention to detail.

Ability to consistently manage multiple tasks and meet deadlines.

Experience with invoicing systems or event management a plus.

Given Lasell's commitment to fostering an intellectually enriching and inclusive educational environment, our expectation is that the successful candidate will demonstrate competence and sensitivity in leading, managing, and advising employees and students who are broadly diverse with regard to various aspects of identity, such as race, ethnicity, ability status, socioeconomic status, sexual orientation, gender identity and expression, nationality, and religion.

Lasell University offers a competitive salary and benefits package for eligible employees. This includes but is not limited to outstanding time off benefits, health, dental and vision insurance, a 403B with a matching contribution after one year of service, tuition benefits and more.

The review of candidates submitted materials begin immediately and will continue until the position is filled.

To apply, visit https://paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=429947&clientkey=AE469E23D63EE01425E773C19A546C6B