Job Details

Administrative Associate

Position Number: 6530016
Location: Waco, TX
Position Type: Other Administrative Positions

Administrative Associate

Job Identification: 19321
Posting Date: 09/02/2025, 07:46 PM
Job Schedule: Full time
Locations: 700 S University Parks Drive, Waco, TX, 76706, US
Degree Level: High School

Job Description:
What We're Looking For

Baylor University is seeking an Administrative Associate to support the mission and vision of the University within the Division of Marketing and Communication by serving as the first point of contact for the Division, supporting the team with a wide range of administrative and customer service responsibilities. The role includes greeting visitors, managing phone and email communications, scheduling appointments, maintaining office supplies, and assisting with day-to-day operations that advance the priorities of the University. This position provides support to Institutional Events and the Office of the Vice President by coordinating internal logistics, managing facility needs, and assisting with general administrative tasks as needed.

A High School Diploma is required. A Bachelor's Degree and three years of relevant work experience is preferred.

Applicants must currently be authorized to work in the United States on a Full-Time basis.

What You Will Do

Serves as the primary receptionist and first point of contact for office visitors, providing a welcoming and professional presence
Answers and directs phone calls, shares event-related information on behalf of the Institutional Events office, manages incoming and outgoing mailings, and maintains inventory of office supplies and equipment to ensure smooth daily operations
Provides administrative support to the Senior Director and the Logistics & Events Specialist by coordinating operational and scheduling tasks for various events, including McMullen Faculty Center reservations, UIL competitions, Summer Programs, and other university-sponsored activities
Assists with the training and supervision of student workers, including being a delate on timesheets and coordinating with the Student Financial Aid Office to ensure eligibility compliance
Oversees the creation, distribution, and maintenance of student work schedules and leave requests, and coordinates related meetings and communications
Coordinates with the Physical Plant to submit, monitor, and follow up on work orders related to event setup and the maintenance needs of Institutional Events facilities, ensuring timely and efficient resolution of all service requests
Perform all other duties as assigned to support Baylor's mission
Ability to comply with university policies
Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19321