Job Details
Program Coordinator for Allied Health
Program Coordinator for Allied Health
Community College of Aurora
Salary: $56,284.81 Annually
Job Type: Full-Time
Job Number: 240366
Location: 16000 East CentreTech Parkway Aurora, CO
Department:
POSITION SUMMARY
The Allied Health Program Coordinator provides comprehensive administrative support and coordination services for the Public Service, Behavioral Health, and Health Sciences programs. This position requires substantial autonomy and decision-making responsibility to manage office support systems, coordinate clinical placements, internships, and service-learning opportunities, and ensure compliance with regulatory and accreditation standards. The coordinator serves as a liaison between program departments, external agencies, and clinical partners while providing direct student support and program administration.
OVERVIEW OF CCA
The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds
We actively promote a dynamic learning environment in which qualified individuals of differing perspectives and cultural backgrounds pursue academic goals with mutual respect and shared inquiry. CCA enrolls 11,000 students annually, over 62% of whom are students of color, including nearly 32% Hispanic students, 65% of CCA students receive some type of financial aid, including 52% of whom receive Pell grants, and nearly two-thirds are first-generation college students.
More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.
DUTIES & RESPONSIBILITIES:
Program Administration and Coordination
- Provide office management responsibilities by analyzing and resolving day-to-day problems on urgent and routine matters relating to students, prospective students, faculty, and staff across all three program departments
- Assist the Dean in overseeing operations across Public Service, Behavioral Health, and Health Sciences programs
- Coordinate, initiate, and process contracts to generate payments for departmental staff across multiple programs
- Reallocate approved budget transfers between authorized org codes in Banner
- Serve as liaison for program departments to other college divisions and external agencies
- Take action on approved decisions on behalf of program directors and provide administrative support across the division
- Purchase and maintain inventory of student and faculty uniforms, textbooks, laboratory supplies, medical equipment, simulation materials, and office supplies in compliance with state purchasing regulations
- Provide reports for recertification as needed
- Update program information, flyers, and other marketing materials through the strategic communication department process
- Facilitate routine correspondence with prospective students including targeted emails, flyers, direct marketing, and recruiting duties
- Notify external agencies of semester course schedules/information/exams with external agencies (EMSAC, NREMT, state boards, certification bodies, etc.)
- Oversee and support student workers within the Allied Health programs
- Develop and maintain partnerships with healthcare facilities, fire departments, EMS services, behavioral health centers, laboratories, wellness centers, medical offices, and other community organizations to secure clinical placements, internships, externships, and service-learning opportunities
- Ensure Clinical Education Agreements, Memorandums of Understanding (MOUs), and service-learning contracts are current and initiate renewal or new contract requests as needed
- Review agreements and MOUs to ensure programs adhere to requirements and notify program directors of any changes
- Act as liaison in consultation with faculty to interpret and match student and faculty needs with appropriate clinical experiences, internships, and service-learning placements
- Collaborate with faculty to coordinate and schedule rotations, ensuring all students have appropriate placements that meet program requirements
- Communicate placement plans in a timely manner, including dates, students, hours, preceptors, and site supervisors
- Coordinate and schedule laboratory sessions and simulation experiences across all programs
- Maintain inventory of laboratory supplies, medical equipment, and simulation materials
- Ensure laboratory and simulation spaces meet safety and regulatory standards
- Schedule and coordinate equipment maintenance and calibration
- Assist faculty with laboratory setup and preparation for hands-on learning experiences
- Coordinate with facilities management for specialized laboratory and simulation space needs
- Advise students and determine eligibility requirements are met for all program courses and certification requirements
- Create, collect, and maintain student required documentation for certification, graduation, and program completion
- Create and maintain confidential individual student files for required retention periods, scan when archived, and shred original documentation for security purposes
- Process background reports (CBI, FBI) for students and verify they meet program requirements
- Ensure student compliance documents are current by required deadlines (immunizations, CPR, background checks, drug screenings)
- Coordinate specific training or assignments for students and faculty prior to experiences (HIPAA, OSHA, laboratory safety, agency-specific training)
- Provide support to students in understanding requirements and expectations for completing and submitting documents
- Assist students with problem-solving barriers in providing required program documents and refer to college resources as needed
- Schedule information sessions for students related to paperwork completion, expectations, and requirement
- Maintain accurate records of clinical placements, student evaluations, and clinical site feedback
- Assist in submission of necessary documentation for accreditation and regulatory bodies
- Assist departments in maintaining placement records in an organized fashion
- Work with departments to keep clinical placement databases updated and accurate, in coordination with clinical faculty who oversee student placements and site communications
- Prepare reports on placement activities, student progress, and site evaluations
- Maintain files and records of all faculty, instructors, and students ensuring compliance with agency and regulatory requirements
- Act as minute taker for advisory boards and departmental meetings
- Schedule meetings and appointments; arrange catering and set-up of events following state and college guidelines
- Attend meetings (some outside normal work hours), take minutes and notes for assigned meetings
- Make travel arrangements for division/departments and ensure compliance with state travel regulations
- Use Microsoft Office and other programs (Banner, COGNOS) and computer systems to accomplish tasks
- Work in designated applications for rotation and compliance setup as needed per clinical site and program
- Initiate and track work orders for Academy Support Team, IT, facilities, and other areas as requested
- Support the library and resource circulation process
REQUIRED QUALIFICATIONS:
- Completed associate's degree from a regionally accredited institution
- Two years of professional experience in academic or clinical setting, particularly in program coordination
- Demonstrated ability to work cooperatively with people from a variety of backgrounds, and willingness to engage in professional development activities to improve understanding and effectiveness of working with racially, culturally, and linguistically varied populations.
- Strong proficiency in word processing and spreadsheet software, with demonstrated ability to quickly learn and adapt to new software systems as needed.
SUPPLEMENTAL INFORMATION
Salary Range: Anticipated starting salary is $56,284.81 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits. Full time employees immediately upon hire earn 15 hours a month annual leave and 10 hours a month sick leave.
Deadline to Submit Application Material: An initial review of applications will begin on Friday, September 12th, 2025 and continue until the position is filled.
Application Process: When submitting your online application, please include a cover letter, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.
By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.
Application Checklist
Complete Applications must include the following documents:
- A complete online application
- A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
- A current resume uploaded as an attachment to your online application
- Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your listed references without first providing notice to you as a candidate prior to beginning the reference check-process.
- If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
- For any questions or technical issues please contact HR@CCAurora.edu.
Notice to all Applicants:
- https://apptrkr.com/get_redirect.php?id=6524311&targetURL=
Notice to all Applicants:
- Proof of eligibility to work (Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)in the United States must be produced within three (3) days of hire.
- Direct deposit of payroll is a condition of employment.
- Final candidate is subject to a criminal background check prior to final selection process.
- Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
- CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
- Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
- For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.
Colorado Residency Requirement:
Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.
Community College of Aurora Inclusive Excellence Statement:
CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.
Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.
We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.
Welcoming, Respectful, Inclusive - Together, we are CCA.
The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the https://apptrkr.com/get_redirect.php?id=6524311&targetURL= with any questions.
Community College of Aurora Inclusive Excellence Statement:
CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.
Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.
We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.
Welcoming, Respectful, Inclusive - Together, we are CCA.
The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.
ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Erica Hines at (303) 340-7231 or erica.hines@ccaurora.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at (303) 340-7231 or Erica.Hines@ccaurora.edu.
Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.
To apply, please visit https://www.schooljobs.com/careers/auroraccco/jobs/5062853/program-coordinator-for-allied-health
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