Job Details

Administrative Assistant

Position Number: 6466669
Location: Salt Lake City, UT
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job Summary

We are seeking two highly organized and detail-oriented Administrative Assistants to support key functions within the John and Marcia Price College of Engineering Dean's Office. These positions offer an opportunity to contribute to both undergraduate and graduate program administration, faculty support, scholarship coordination, event planning, and data management. While each role has distinct responsibilities, both positions require strong communication skills, a collaborative mindset, and the ability to manage multiple priorities in a fast-paced academic environment.

In addition to medical/dental/vision/life plan and contribution to your retirement, we have the following perks:

Office Culture: We have a highly collaborative office on the University of Utah campus. Employees have access to a full kitchen, and you have access to the Starley Cafe located in our gallery for affordable and easy lunch options. We offer several opportunities to engage and get to know your co-workers. Dress code is relaxed business/casual - we want you to be comfortable.
Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
Community: Discounts and sometimes free admissions to arts, cultural, museum, lectures and select sporting events on campus.
Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer professional development opportunities to develop your skills.

Other benefits and services include:

Flexible Spending Accounts (FSA)
Supplemental Retirement Savings Plans (403(b), Roth 403(b), 457(b))
WellU Employee Wellness Program
Accidental Death and Dismemberment Insurance (AD&D)
Supplemental Life Insurance
Employee Assistance Program (EAP)
Long Term Care Insurance
Hyatt Legal Plans
UESP 529 College Savings Plan
Auto/Home Insurance
Family and Medical Leave Act

Responsibilities
Administrative Support: Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences. May assist in maintaining associate dean schedules.
Travel & Reimbursements: Assist with travel arrangements and reimbursement processing for associate deans, directors, and staff. Purchasing: Assist with purchasing office supplies, swag, refreshments, and other materials for college level events.
Event Coordination: Support planning and execution of college level events, including but not limited to, convocation ceremonies, recruiting events, scholarship award banquets, symposiums, and conferences.
Scholarship Administration: Assist in processing and tracking undergraduate scholarships and graduate fellowships, coordinate with Financial Aid and other campus offices.
Data Reporting and Record Management: Assist in compiling data for surveys and other reports as required by college leadership, maintain and digitize records, update and maintain database records for reporting.
Curriculum & Scheduling: Support course scheduling and curriculum updates for ENGIN-prefix courses using CLSS.
Communications: Update and maintain annual student communications, send meeting reminders, and agendas. Assist with managing content and website related projects.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Conditions
Nearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Special Instructions
For questions regarding this job posting, contact:
Monica Heaton
Director of Administration
John and Marcia Price College of Engineering
(801) 585-9371 | monica.heaton@utah.edu

Requisition Number: PRN42809B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday through Friday, 8am to 5pm
Department: 00051 - College of Engineering-Dean
Location: Campus
Pay Rate Range: 20.00 to 25.00
Close Date: 10/1/2025
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/187117