Job SummaryThe Advancement Coordinator provides high-level administrative and coordination support to the Vice President, Associate Vice President and the Principal Giving Team in the execution of strategic fundraising initiatives. This includes the day to day management of activities related to donor engagement strategies, stewardship planning and execution, prospect strategy, and team operations in support of a growing portfolio of top philanthropic partners. The Coordinator will report to the Principal Gift Associate to carry out tailored donor communications, meeting scheduling, high-touch experiences, and briefings for senior leadership and campaign co-chairs. Given the sensitive and high-profile nature of principal and major gift fundraising, this position requires the utmost discretion, independent judgment, and professionalism. Major Areas of Responsibility
Serve as the central point of contact for the Principal Giving Team, supporting communication collaboration across internal and external partners, including other frontline fundraising team members, donors, trustees, high-level campaign volunteers, and senior college leadership.
Coordinate and manage complex calendars for the Vice President, Associate Vice President and Principal Gift Officers, including scheduling internal strategy sessions and external donor meetings.
Arrange and manage logistics for donor travel and engagements, including itinerary management, materials preparation, accommodation coordination, and travel reconciliation.
Facilitate the donor briefing process for executive leadership and principal gift travel-this includes compiling and editing detailed research, event briefings, speaking notes, and organizational materials in collaboration with the prospect research team.
Support the planning and execution of exclusive donor events and experiences, including logistics management and cross-team support with Advancement Operations, Donor Relations, and Events.
Coordinate stewardship efforts for principal-level donors, working with Donor Relations to ensure timely, tailored stewardship reports, recognition touchpoints, and delivery of donor promises.
Help maintain and update high-level donor profiles, contact reports and communications within the CRM database and other tracking systems.
Track and organize campaign engagement with principal gift prospects and volunteers, including external consultants and campaign cabinet activity as needed.Complete assigned special projects and execute additional responsibilities as directed by the Vice President, Associate Vice President and other team leaders in Individual Giving. Minimum Qualifications
Bachelor's Degree preferred or 3+ years of relevant experience
Minimum of at least 3 years of post-college experience, preferably in an educational/business environment, development setting or equivalent
Expert computer proficiency in these areas: Windows, Internet Explorer/Safari/Google Chrome and Microsoft Office including Excel, Word and PowerPoint
Experience in event planning and board management preferred
Proficient in the principles and methods of business correspondence and report preparation
Proficient editing and proofing capacity
Experience in calendar management/ scheduling complex meetings and events
Proficient in advanced record keeping methods
General understanding of methods of budget preparation and financial record keeping
Strong deductive reasoning skills
Experience as an independent self-starter
Experience managing confidential information Core Competencies
Excellent executive level organizational, written and oral communications skills: communicates effectively and collaboratively with individuals and internal and external constituents; applies effective written and oral communication techniques to convey clear and timely messages; ability to edit and proofread documents
Very strong multi-tasking capacity and independent decision making confidence: utilizes excellent time management and problem solving techniques and use of professional judgment in complex and sensitive situations
Sensitivity and understanding of work with diverse constituencies: values diversity and possesses an understanding of multicultural and cultural competencies; ability to work effectively with faculty, staff, students, and community members from different backgrounds
Strong customer service approach
Accuracy, attention to detail and a customer service oriented attitude
Comfort in fast-paced environment with very deadline-driven metrics: Adapts to changing business needs, conditions, and work responsibilities; responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives
Comfort with ambiguity as it relates to working toward common goals and "seeing the big picture"
Extensive "fluency" in the College's strategic direction, mission and funding priorities
Consensus builder, team player across divisions
Financial management and proficiency in relational database administration
Innovator and problem solver: demonstrates critical, creative, and reflective thinking
Ability for discretion and high level of confidentiality: demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals; accepts personal responsibility for the quality and timeliness of work Additional information:
This is a full time, non exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
Defined Contribution Pension Plan
Tuition & Education benefits
Wellness programs & ongoing Training and Development opportunities
Generous paid time off
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefitsReview of applications will begin as received and continue until the position has been filled.The College also provides reasonable accommodations to qualified individuals with disabilities during the hiring process in compliance with law. Please contact Merrilee Grenier, Senior Associate Director of Employee Relations and Legal Compliance, for questions or to request an accommodation via email at hr@holycross.edu, or by calling 508-793-3391
