Job Details

Registrar Systems Analyst

Position Number: 6277673
Location: Seattle, WA
Position Type: Registrars

Registrar Systems Analyst

Seattle University

Registrar Systems Analyst

FLSA Status: Nonexempt

Market Reference Range (MRR): 8

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

This position is designated to support the Workday planning and implementation team by assisting with operational responsibilities, allowing project team members to focus on project-related activities. Please note that this position is tied to the duration of the Workday Project. Continued employment is contingent upon the ongoing needs of the project, which is currently anticipated to conclude on or around June 30, 2027.

Reporting to the Senior Student Systems Administrator (temporary), the Registrar Systems Analyst serves the office and campus constituents as a key student systems liaison and compliance expert in the Office of the Registrar (OTR). Collaboratively guides and prioritizes re-envisioning of existing processes across systems, operational reporting and stewardship of the education record. Contributes to the unit's overall technical strategic plan; provides operational data reporting and data analysis; and serves as an alternate liaison with Information Technology Services (ITS) regarding security roles and access to student information systems. Serves as the FERPA compliance expert and as the primary steward for the maintenance and accuracy of the academic record. Ensures timely compliance reporting to national organizations and accreditors.

Student Information Systems (SIS) Stewardship (40%)

Develop and apply a comprehensive knowledge of existing SIS functionality and data, its relationships and functions within the Student, Faculty, and Staff domains. Work with the Senior Student Systems Administrator to streamline, improve and document all new and current SIS processes and procedures, including but not limited to Ellucian's Colleague application (Power BI, Slate, E-trieve modules, SSRS, Heliocampus, National Student Clearinghouse, Paradigm, Jira, Confluence and other products related to registrar responsibilities that interface with the SIS.) Creating registration tables, assigning student accounts to appropriate groups.
Systems Administration, Security Administration. Retention schedule and policies, GE/FVT reporting.

Supports the Senior Student Systems Administrator with operational execution of processes that support registration including special student populations, grading and curricular change. Provides support for system implementations, integrations, and maintenance and testing of new and current technologies. Provide the training, testing and documentation of new business process solutions and enhancements for new and current OTR staff.

Serves as a cross-functional liaison with ITS and fosters a collaborative working relationship with their unit. Attends ITS and Decision Support (DS) meetings as a delegate as needed to ensure OTR needs are communicated and coordinated within the context of ITS activities and projects. Serves as the alternate Registrar applications administrator provisioning user access to authorized domains and business objects, assists with business process troubleshooting and routine system testing.

Reporting (30%)

Serve as the primary point of contact in the OTR for operational data requests and assists Senior Student Systems Administrator in the development of reports using BI Reporting, SQL, or Colleague while adhering to established reporting standards and processes. Develop a close, collaborative, and ongoing working relationship with ITS and DS. Generates data reports based on an established schedule and as requested by the Associate and University Registrars. Work with academic units to remedy issues with reporting and correction of other data inconsistencies identified with operational reporting. Ensures the accuracy of required reporting, ad hoc reporting requests, analysis of operations and business processes, troubleshooting, problem resolution, and other duties as assigned through validation and testing processes. In collaboration with DS provides customer service and training to campus constituents about where they can access data that is commonly available. Develop comprehensive knowledge of Colleague business objects and data sources. In collaboration with the team, develop e-forms and online workflows using E-Trieve imaging system modules to streamline administrative processes within the SU community. Ensure that system user documentation such as job aids and reference guides are continually maintained and up to date in Confluence.

Compliance and Records Management (20%)

Coordinate FERPA certifications and requests for information. Oversees the maintenance of student records, ensuring data integrity and compliance with institutional policies and regulatory requirements. Implement quality control procedures to regularly review and verify the accuracy of student records. Develop a Records Retention Policy for the Education Record in compliance with current AACRAO standards.

Responsible for various National Student Clearinghouse enrollment-related compliance items, including degree and enrollment verifications, Solomon Act reporting, FERPA requests for information, gainful employment reporting, and a variety of other compliance-related items. Demonstrate expert knowledge in application and enforcement of FERPA. Ensure that the campus is well-supported, well-informed, and trained in appropriate practices and FERPA laws associated with academic records. Oversee and approve all sensitive data requests. Makes recommendations to the Registrar regarding policy development and maintenance associated with academic records.

Other Duties (10%)

Assist in training, special projects and/or activities as needed including Commencement and New Student Convocation.
Perform other work as directed by the Senior Student Systems Administrator and/or University Registrar.

Qualifications

Bachelor's degree in a relevant field. Seven years' experience managing student records in a higher education setting in an enterprise resource planning (ERP) system.
Experienced knowledge of federal, State, agency and university policies, and operational procedures for a university's Office of the Registrar, including the management of grading, historic records, degree clearances, NSC reporting and the production of academic transcripts, enrollment certifications, and degree verifications.
Experience with records management and retention schedules and the application of FERPA laws. Abide by FERPA and other policies related to confidentiality of data and records.
Command of the standard Microsoft Office suite of products, extending to Microsoft SharePoint and query building skills in Microsoft Excel.
Understanding of complex data sets and how to build and maintain reports using that data.
Able to collaborate with constituencies across campus to support information needs, including clear, precise communication and flexibility to adjust as needs change.
Demonstrate a willingness and ability to learn and quickly adapt to new technologies, business processes, and procedures; the willingness to contribute to any office process during periods of peak demand.
All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

Preferred:

Master's degree.
Knowledge of enterprise resource planning applications used in the higher education field.
Experience with Ellucian Colleague, Slate, Tableau, Power BI, advanced Excel and other reporting and workflow applications
Experience with form-building, databases and working in a SQL environment.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: 65000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.

To apply, please visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?id=2848&site=2