Job Details

Administrative Assistant

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Position Number: 6225515
Location: Grayslake, IL
Position Type: Secretary and Administrative Assistants

Administrative Assistant
College of Lake County

Full Time
REQ-00000314

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Administrative Assistant

Department:

Adult Education & ESL Division

Position Type:

Staff

Job Family:

Classified

Job Summary:

The Administrative Assistant provides secretarial, administrative, budgeting, and grant expense monitoring support; exercises discretion and independent assessment in disseminating program and CLC information, policies, and procedures; and anticipates and initiates action regarding administrative issues, concerns, and rules.

Posting Date:

05/08/2025

Expected Start Date:

05/26/2025

Compensation Grade:

B22

Full-Time/Part-Time:

Full time

Location:

College of Lake County

Total Hours Per Week:

Job Description:

Department Operations and Processes - 40%

Receives visitors, answers telephones, reviews inquiries, provides information and advice, and represents the office to students, faculty, administrators, and the community-exercising discretion when handling confidential and factual information.

Arranges division meetings (e.g., Kick-Off Week, conferences), including reserving room space, preparing agendas, assembling materials, preparing and distributing minutes, and supporting related events.

Manages office functions in the absence of the Assistant to the Dean, including training, delegating tasks to, and reviewing the work of temporary staff and student workers.

Leads the substitute and class cancellation process for the division, including processing payments.

Coordinates with Facilities, Information Technology Services, Campus Services, and other departments for office-related needs, including correspondence.

Student/Customer Services - 20%

Serves as lead for technology requests in collaboration with the library.

Assists with testing events as needed.

Data Entry / Reporting - 20%
Maintains required office files, records, and databases, including Canva, marquees, and signage across campuses.

Composes and manages files such as correspondence, meeting minutes, contracts, and other documents.

Obtains data from IEPR and other departments to support the Dean.

Other - 20%

Assists in preparing, monitoring, and reporting on the College (Ed Fund) and grant budgets and expenses; maintains a database of expenditures.

Supports the Assistant to the Dean in entering requisitions, placing orders, and ensuring timely payments.

Assists the Assistant to the Dean and the Dean with payments related to substitutes, meetings, and faculty and staff travel reimbursements.

Other duties as assigned.

Required Qualifications

1. High school diploma or equivalent.
2. Proficient in Word and Excel.
3. Three (3) years of recent office support or related experience.
4. Excellent customer service skills.
5. Excellent communication and organizational skills

Desired Qualifications

1. Bilingual
2. Demonstrated attention to detail

Work Schedule

8:00 am - 4:30 pm

1 evening per week required

1 Saturday per month

Salary: $17.73 This hourly rate is not negotiable.

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

To apply, visit https://clc.wd5.myworkdayjobs.com/en-US/External/job/College-of-Lake-County/Administrative-Assistant_REQ-00000314-1