Job Details

Part-Time Administrative Assistant - TRIO

Position Number: 6122819
Location: Lynn, MA
Position Type: Other Administrative Positions

Part-Time Administrative Assistant - TRIO Location: Lynn, MA Category: Part-Time Posted On: Thu Apr 3 2025 Job Description:
Part-Time Administrative Assistant - TRIO

Campus Location: Lynn

Work Schedule: Up to 20 hours a week. Monday - Friday; 8:30 am - 12:30pm or Tuesday - Friday; 8:30am - 1:30pm

Non-benefited, Grant-funded through August 31, 2025

GENERAL STATEMENT OF DUTIES:

Assists in the oversight of activities and prioritization of tasks for the TRIO Program, ensuring all appropriate communication of services on each campus. This position is based on the Lynn campus with some assigned activities on the Danvers campus.

ESSENTIAL FUNCTIONS:

Provides front desk coverage; greets guests, answer calls, and schedules appointments as needed.
Assists students with signing in and using TRIO computers, troubleshooting problems and helping them use mynorthshore, Navigate, and Blackboard
Enters and monitors student data in Banner, Blumen and other databases to track program progress toward federal objectives.
Assists with creating and updating applications, tracking forms and fliers; generating and preparing reports (including Annual Performance Report and Cognos reports); and maintaining and overseeing student files and records.
Prepares, maintains and oversees student files and records
Coordinates logistics for TRIO seminars on Lynn campus, including scheduling rooms and promotion
Assists with logistics for TRIO/SSS events for Lynn &Danvers campuses including invitations, meal planning, room reservations, media requirements, supplies and attendee responses
Prepares and monitors student sign-up sheets for tutors and TRIO activities then records them in Blumen.
Places reminder calls to students regarding appointments and TRIO activities
Monitors office inventory and equipment functionality; orders office supplies and places equipment servicing requests for both TRIO offices.
Prepares requisitions for supplies, busses, travel, reimbursements and facilities requests, frequently communicating with outside vendors and other NSCC departments (such as Fiscal Affairs, Human Resources, Facilities, Academic Affairs, etc)
Updates TRIO website; monitors and contributes to social media postings
Other duties as assigned

Job Requirements:

Associates Degree in related field; two years related experience in office management, or the equivalent combination of education and experience.
Computer proficiency with Microsoft Office Suite, desktop publishing software, databases and social media platforms. Experience with Zoom, Banner and website design preferred.
Student focused, with strong organizational, verbal and written communication, and interpersonal skills required.
Ability to work independently and as a team member in a fast-paced environment.
Ability to commute to either campus as required
Successful experience interacting with culturally diverse populations; experience working with TRIO eligible populations preferred.
Candidates will be required to pass a CORI/SORI and/or National background check as a condition of employment.

Additional Information:
SALARY: $21.00/hour, non-benefited, grant-funded

North Shore Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Title IX Coordinator, Affirmative Action and Compliance Officer, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights: TitleIX@northshore.edu

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act, which can be found on the disclosure page of the College's website by clicking here.

In alignment with our mission to provide accessible, affordable, and rigorous educational and employment opportunities, NSCC is committed to supporting individuals with disabilities throughout the recruitment and employment process, and to support fulfilling essential job functions. If you need a reasonable accommodation, please reach out to our ADA/504 Coordinator: Employee_Accom@northshore.edu
Closes:

To apply, visit http://nscc.interviewexchange.com/jobofferdetails.jsp?JOBID=187036