Job Details

Administrative Assistant
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Position Number: 5947411
Location: St Paul, MN
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Division: Human Resources
Department/Office: Human Resources

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St. Catherine University invite applications for a full-time Administrative Assistant position covering the front desk for HR, Legal, Equity & Belonging team.

The Administrative Assistant to the senior leaders over Human Resources , Chief Legal Counsel and Equity & Belonging and provides day to day support. This position is responsible for a broad and complex set of assignments related to the duties of both and provide project support for the division of Human Resources and Equity & Belonging.

Responsibilities:

As the first point of contact for both SVPs, the administrative assistant represents both divisions in a respectful and professional manner to both internal/external constituents.
Assists both SVPs coordinate a large amount of information, requests, and competing priorities, leveraging technology and exercising discretion and a high degree of confidentiality.
Provide high level support to both SVPs including initiation and leadership directly related to both SVPs, their respective leadership teams and the Senior Leadership Team.
Direct calendar management with independent decision making in managing conflicts and priorities.
Coordinate events and meeting logistics, both internal and external, telephone calls and travel. Prepare for meetings, record and transcribe minutes at selected meeting groups, summarize meeting feedback and proofread documents as needed. Proactively review the SVP's schedule and ensure materials needed for upcoming meetings are prepped and provided.
Room reservation and catering management for all meetings.
Coordination and planning for events for project meetings, team meetings, division meetings and meetings that may include leaders in other functional areas.
Collaborate with the other Senior Leadership Team Assistants to manage Senior Leadership Team meetings, agendas, calendar events and SLT meeting minutes.
Management of emails, phone calls and meeting requests looking for priorities, urgent issues, and addressing contacts as appropriate to help manage the workload of both SVPs.
Coordinate the quarterly updates of the HREI division's strategic plan.
Coordinate collection and submission of materials for Board of Trustees meetings
Coordinate the scheduling of interviews for HR investigations with the investigator and the designated HR representative.
Ensure the appropriate communication is distributed to the complainant, respondent and all other participants in the investigatory process.

Salary: $18.00 - $20.00

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

Three weeks of accrued vacation time as well as fourteen (14) paid holidays and paid "gift" days when the university is closed.
Accrued sick time.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Six weeks of paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.

Minimum Qualifications:

Experience with office management, meeting and event planning and problem solving
Experience managing a wide variety of tasks and projects, operating under tight timelines
Experience creating a warm and professional welcome to all who interact with these executive leaders
Experience calmly and successfully serving dissatisfied customers
Expert use of Microsoft Office software
A history of successful collaboration with multiple constituencies
Proven ability to work with confidential matters
Ability to work collaboratively with multiple teams, with Senior Leadership and the Cabinet.
Capable of exercising a high degree of independent judgment and prioritizing work

Preferred Qualifications:
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220673-STAFF
Posting Start Date: 01/16/2025
Application Deadline: 1/23/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/9600

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.