Job Details

Executive Assistant
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Position Number: 5940970
Location: Lewisburg, PA
Position Type: Executive Assistants

Executive Assistant

R0000001127
Dana Engineering Building

Position Title:
Executive Assistant

Position Type:
Full time

Location:
Dana Engineering Building

Categories:
Staff Exempt

Job Summary:

Job Duties:

Bucknell University is seeking an Executive Assistant to the Dean, College of Engineering. The Executive Assistant to the Dean provides executive-level administrative and operational support to the Dean of Engineering, respecting and protecting the confidentiality of information shared within the office. The Executive Assistant provides support for high priority initiatives identified by the Dean and led by the Associate Deans and is responsible for timely communication to and from the Dean and the Dean's Office. This position handles details of a highly confidential and critical nature, and must function efficiently and effectively in a fast-paced professional environment. The Executive Assistant works independently and proactively to support the overall work of the Office of the Dean, College of Engineering.

Executive Support:

Provide executive-level administrative support to the Dean including managing projects, complex calendaring, coordinating and supporting meetings and events, preparing draft communications, arranging travel, and submitting appropriate travel reports.
Work collaboratively with the Dean's Office leadership team in the execution of projects, initiatives, and events related to the college; actively participate in meetings and the work of the team.
Respect and protect the confidentiality of information shared within the Dean's Office and the College of Engineering.

Project Management:

Coordinate special projects and tasks and manage workload as needed.
Assists the Dean with preparation for ABET reviews as required for the College's accreditation process.

Office Management & Communications:

Manage confidential records, tracking, and documentation.
Support purchasing and inventory for the College of Engineering.
Support Dean's Office communications and correspondence.
Serve as primary contact for external constituencies, campus partners, and CoE faculty and staff
Work closely with associate deans and staff in the Dean's Office to ensure timely communication from the Dean's Office to other constituents.
Liaise and develop effective working relationships with campus constituents and executive/administrative assistants in other executive offices, to facilitate increased efficiencies and effectiveness, to support the work of the Dean, and to offer support to the work of other divisions.

Financial Oversight & HR Support:

Working with Business Operations, responsible for tracking faculty and student travel spending and other duties as required
Maintain working knowledge of HR policies, procedures and processes
Maintain familiarity with Workday and Workday Recruiting
Working with department academic assistants, support onboarding for all new faculty & staff.

Events Management:

Manages cyclical duties for which the Dean's Office has responsibilities, including special events preparation and the planning and coordination of special annual events.

Other:

In coordination with the Dean, provides additional assistance on tasks as needed, such as data collection and reporting; advertising and marketing, and other tasks as assigned.

Minimum Qualifications:

High School diploma
Five years' executive-level administrative experience
Experience supporting the communications and operational needs of a large staff, and the ability to work collaboratively with the staff
Project management experience
Technical proficiency and knowledge of current office productivity tools, including email, electronic calendars, and other resources
Working knowledge of ordering, receiving, and invoicing within an automated system
Working knowledge of budgeting processes
Effective interpersonal, organizational, and written / oral communication skills
Proven ability to work independently, think proactively and prioritize tasks in a dynamic environment
Cultural competency with the ability to work well with faculty, staff and students from varied backgrounds and talents

Preferred Qualifications:

Bachelor's degree
Familiarity with Workday
Experience in an academic environment

Physical Requirements:

Able to occasionally move up to 25 lbs.
Able to remain in a stationary position for extended periods of time; operate a computer and use a mouse/keyboard for long periods of time
Able to work in an environment with multiple competing deadlines and frequent interruption

Job Exempt:
Yes
Salary Range:
54,080.00-67,600.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:
2025-01-14

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

Flexible scheduling options determined by role;
Medical, prescription drug, vision, dental, life, and long-term disability insurance options
An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
A comprehensive employee wellness program including program incentives
A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.
E-VerifyBucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.E-Verify Posters (sharing the link to the posters, which are also attached)

To apply, visit https://bucknell.wd1.myworkdayjobs.com/en-US/External/job/Dana-Engineering-Building/Executive-Assistant_R0000001127.