Job Details

Administrative Associate, Campus Ministry
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Position Number: 5939654
Location: Santa Clara, CA
Position Type: Multicultural Affairs and Affirmative Action

Administrative Associate, Campus Ministry

Position Title:
Administrative Associate, Campus Ministry

Position Type:
Regular

Hiring Range:

$28.03 - $30.83 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:
Hourly
POSITION PURPOSE

The Administrative Associate (Campus Ministry) (AA) will contribute to the effective administration of the office of Campus Ministry, which is a part of the Division of Mission and Ministry. The AA will create and maintain a warm, welcoming, professional, and effective work environment where all staff and students can thrive. In addition, the AA will provide direct administrative support to the Director of Campus Ministry, managing calendar and other administrative duties to ensure effective use of time and ensure the Director's focus on pastoral presence to the campus community. This is a full-time, non-exempt position reporting to the Director of Campus Ministry.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages the office of Campus Ministry to ensure all administrative needs are met
Provides for day-to-day management and maintenance of Campus Ministry offices
Manages reception of guests and inquiries
Hires, trains, and manages a team of student interns to support office operations
Coordinates calendaring for Campus Ministry to ensure all events, programs, and activities are communicated across the team and Division
Manages office space and operating office equipment
Serves as the liaison to the building manager, building and maintaining key relationships with the Benson staff in order to ensure quality communication and care
Serves as the primary point of contact among University operations, including facilities, finance, student employment, campus safety, etc.
Manages all contracts and serves as the primary liaison with the Office of the General Counsel
Provide operational support of events in collaboration with the Administrative Associate for Events
Provides direct administrative support to the Director of Campus Ministry (DCM).
Manages the calendar and sets appointments.
Processes financial transactions
Executes other duties as assigned.

3. Coordinates the Campus Ministry budget and financial processes.

Under the direction of the Assistant Vice President, coordinates the Campus Ministry budget to ensure expenses are accounted for and properly tracked
Reviews monthly financial reports and gathers pertinent information from team members to ensure accurate tracking and projects
Assures the timely reconciliation, processing of requests, quick vouchers, budget/expense transfers, purchase orders, invoices, petty cash, gifts, fees, cash advances, and business travel expenses, deposits/payments, and other financial activities of the Division.

4. Collaborates with the broader work of the Division.

Consults with constituent programs to deeper align them with the university's Catholic, Jesuit educational mission.
Under the discretion of the Director of Campus Ministry, regularly attends SCU Campus Ministry and Mission and Ministry Division events, as well as campus-wide, staff-wide, and academic programming events, including Ignatian programming, Catholic liturgies, and interfaith and multicultural events.

Executes other duties as assigned

C. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

Education and experience

Bachelor's degree preferred.
Collaborative experience in event planning and management.
Experience working in a ministerial setting preferred, with a particular value placed on experiences in a religious setting that included language particular to various faith traditions, such as Catholicism, Christianity, Judaism, Islam, Hinduism, Sikhism, and Buddhism.
Experience working in a higher education setting is preferred

Years of Experience

At least 3 years of relevant experience is required an equivalent combination of education and/of experience

Knowledge

Knowledge of the fundamentals of project management and office coordination is required.

Skills

Outstanding organizational and project management skills.
Strong verbal /written communication and influencing skills.
Demonstrated capacity to receive tasks from a multitude of sources, prioritize, and execute.
Open, objective, innovative, and oriented toward understanding and responding to issues from divergent perspectives.
Proficiency in using a variety of electronic tools, such as Microsoft Office, Google Apps for Education, social media, Canva, Workday, and the ability to adapt to new technologies.

Abilities

Ability and desire to supervise and mentor university students
Demonstrated high-level performance in organizational entrepreneurship and creativity.
Demonstrated high-level performance in successfully driving projects from inception to completion.
Excellent overall judgment combined with attention to detail.
Superior project tracking skills to support long-range planning of the department as well as timely recurring tasks.
Ability to consistently demonstrate a commitment to equity and respect in the workplace, a genuine desire to promote a supportive climate for all members of the SCU community, intercultural awareness, communication and understanding, and the ability to manage difficult and contentious situations.
Demonstrated high level record of building and managing effective connection with a range of constituencies to achieve success.
Valid U.S. Driver's License.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Administrative-Associate--Campus-Ministry_R5403