Job Details

Administrative Support Assistant for the Center for Careers in Teaching (Administrative Support Assistant II)
Go to our website »

Position Number: 5837479
Location: Fullerton, CA
Position Type: Administrative Vice Presidents

Administrative Support Assistant for the Center for Careers in Teaching (Administrative Support Assistant II)

Classificaiton: Administrative Support Assistant II
Department: Center for Careers in Teaching
Sub-Division:
Salary Range: $3,680 per month
Appointment Type: Ongoing
Time Base: Ful Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The College of Education is home to more than 1200 credential and graduate students. The College of Education's work focuses on closing the opportunity gap. The College's impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Doctor of Education (Ed.D.) program in the CSU system. We seek an exceptional individual to join our Center for Careers in Teaching team as the Administrative Support Assistant for the Center for Careers in Teaching (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Schools First Federal Credit Union Center for Careers in Teaching within the College of Education is committed to preparing high quality educators and leaders who engage in research-based instruction, reflective practices, meet ethical and professional standards, participates in innovative collaborative endeavors, dedicated to lifelong learning and making the world a better place. We are seeking an exceptional individual to join our team as an Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under the general supervision of the Director of the Schools First Federal Credit Union Center for Careers in Teaching (CCT), the Administrative Support Assistant II maintains a clean, welcoming and supportive environment in the CCT. Supports the daily operations of the CCT, including maintaining office coverage during regular business hours, answering phones and managing the CCT email account. Responds to needs of students which may require confidentiality and researching, interpreting and resolving issues based on knowledge of university and department policies and procedures. Assists in preparing reports for the Dean's office, Vice President Academic Affairs, state and national credentialing agencies and the Chancellor's Office. Researches, prepares reports and compiles data such as student utilization of the CCT. Prepares materials for meetings or events and assists in event and meeting planning. Process travel authorizations, blanket mileage and expense reimbursements. Maintains records and receipts for all purchases and reconciles department procurement cards. Processes check requests for student fee refunds. Coordinates purchasing of office supplies. Processes Directive 11 forms and purchase orders, oversee purchasing of office supplies and programmatic needs, reconcile procurement card statements. Assists the director in tracking and maintaining budget records for multiple accounts and verify accuracy of tracking and spending. Generates, monitors and processes work order requests and serves as a liaison as requests are completed. Serves as the Department Information Technology Coordinator (DITC). Uses a variety of office support technology and systems, such as the Office Suite programs. Supports the hiring, training and work of student assistants. Assist with program websites updates and social media content. Participates in applicable meetings, committees, and training. Support credential program staff. Other duties as assigned.

Essential Qualifications:
High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Previous front-line customer service experience. Familiarity with the College of Education in another College/Department at a CSU. Possession of strong communication skills. Experience using Microsoft Word, Excel, Outlook, Adobe software, and CMS PeopleSoft. Ability to multitask.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Application Deadline: Dec 12, 2024 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/544487/administrative-support-assistant-for-the-center-for-careers-in-teaching-administrative-support-assistant-ii