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Administrative Coordinator
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Position Number: 5836073
Location: Merced, CA
Position Type: Business and Financial Management

Administrative Coordinator

Salary: $4,892.00 - $6,190.00 Monthly
Job Type: Full Time
Job Number: 20241202
Closing: 12/11/2024 11:59 PM Pacific
Location: Merced College, CA
Department:

Range 23
40 hours/week12 months/yearInterview dates to be determined
Ready to join the transformation? Merced College is not just your ordinary community college - we're pioneers of change, ready to redefine the educational landscape and set new standards for excellence! Situated in the heart of California's vibrant Central Valley, Merced College isn't just a workplace; it's a gateway to endless possibilities!

Innovation at its Finest: At Merced College, innovation isn't just a buzzword - it's our way of life! We're committed to staying ahead of the curve with cutting-edge technology, transformative instructional practices, and unparalleled customer service. Join us as we pave the way for the "new" community college experience!

Invested in you: At the heart of Merced College's success are our dedicated employees. That's why we prioritize your well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.

About Us: Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.

Location Perks: Nestled amidst stunning natural landscapes, Merced is more than just a place to work - it's a lifestyle! Imagine living in a picturesque town with access to the Bay Area, Sacramento, and the breathtaking Yosemite National Park just a stone's throw away. With affordable housing options and a thriving community of 90,000 residents, Merced offers the perfect balance of urban amenities and small-town charm.

Don't miss out on this incredible opportunity to be part of something truly extraordinary. Join the Merced College family today and embark on a journey of innovation, growth, and fulfillment! If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, then Merced College invites you to join. Embrace the opportunity to be part of a dynamic community dedicated to shaping the future of higher education. Apply now and let's embark on this exciting journey together! Apply now and let's shape the future together!

As a member of the School of Athletics and Sport Sciences, the Area Administrative Coordinator plays a pivotal role in providing direct support to the student services dean of the area. This position entails a diverse range of responsibilities, including overseeing all office functions and operations, scheduling of travel for all sports, coordinating of fundraising events, performing various clerical duties for the assigned faculty, assisting in schedule development and faculty load sheets, preparing comprehensive reports, facilitating seamless communication among students, colleagues, and community members, as well as offering support for budget-related functions and managing various software and related technology. We highly value individuals who bring fresh perspectives to enhance existing tasks and possess a proactive approach. Moreover, efficiency and independent task completion are key attributes we seek in candidates for this role. If you are a team player with a keen eye for detail, thrive in a fast-paced and enjoyable environment, and have a genuine passion for athletics, we wholeheartedly encourage you to apply and become an integral part of Athletics and Sport Sciences!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

Degree/Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description
Performs varied secretarial and clerical duties for faculty; to assist the area dean by planning, organizing, coordinating, and participating in the clerical operations of the office to which assigned; and to do related work as required.

Examples of Duties

Representative Duties:

Performs a wide variety of complex, highly skilled administrative support duties for the dean, faculty, and support staff to which assigned, involving the use of independent judgment and an understanding of School, division, and District policies, procedures, functions, and operations
Manages and facilitates office workflow and daily functions
Coordinates faculty and support staff evaluation processes; compiles, renders, and disseminates faculty evaluation results
Assists dean and faculty leads with the formulation, production, and maintenance of the schedule of classes
Ensures accurate accounting and preparation of instructional items including faculty schedules, faculty load sheets, and related forms and documents
Identifies, troubleshoots, resolves and recommends solutions related to School processes
Produces reports, publications, forms, bulletins, and brochures relating to the School
Assists dean in administration and maintenance of assigned budgets
Schedules, attends and participates in a variety of professional meetings, committees, and District events
Records, transcribes and prepares minutes and summaries of actions taken and effectively disseminates pertinent information
Assists students by providing information related to the School and regarding types of services and programs available at Merced College
Maintains students' program records, files documentation in accordance with federal and state laws, and district policies as it relates to the School
Serves as a liaison to individuals, groups, associations, and professional agencies to coordinate activities, provide technical assistance, advice, and support
Trains dean, faculty and support staff on application of processes, policies, procedures, and current technology
Disseminates information where judgment, knowledge, confidentiality, and interpretation of policies, procedures, and regulations are necessary
Coordinates travel and accommodations related to the School's programs
Orders and issues supplies; prepares requisitions, designates accounts to be charged, and follows up on purchase orders for the School
Maintains and updates the School web pages
Trains, assigns, and oversees student assistants
Maintain currency with technology used by the District
Other related duties as assigned

Knowledge of:

Office management
Budget management
Time management principles
Current Microsoft Office technology and programs
California Community College system
Project management
Principles of business letter and report writing, including the use of good English, spelling and punctuation

Ability to:

Work independently
Prepare and edit reports, presentations, and other materials
Train and supervise student workers
Transcribe minutes for meetings efficiently and effectively
Keyboard at 55 net words per minute from clear copy
Operate automated and specialized office equipment, including a computer and printer
Utilize standard and specialized software formats
Deal with the public and other District employees in an effective, tactful, and diplomatic manner
Work cooperatively with others
Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

Associate's degree AND at least one year of applicable experience
OR
High school diploma OR GED AND four (4) years of applicable experience
OR
The equivalent education and experience
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

Physical Ability to:

Hear and understand speech at normal levels
Communicate so others will be able to clearly understand normal conversation
Read printed matter and computer screens
Stand or sit for prolonged periods of time
Bend and twist, stoop, kneel, crawl, push, pull
Reach in all directions
Work at a desk, conference table or in meetings of various configurations
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)
Resume
List of three professional references (no reference letters permitted)
If applicable, legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/4745547/administrative-coordinator