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Executive Assistant- Charter Schools Institute
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Position Number: 5821752
Location: Albany, NY
Position Type: Executive Assistants

Executive Assistant- Charter Schools Institute

Category: System Administration
Department: Charter Schools
Locations: Albany, NY
Posted: Nov 21, 2024
Closes: Open Until Filled
Type: Exempt
Position ID: 183294

About Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students and staff to research, innovate, and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion and a working environment that enhances productivity, creates personal and professional opportunities, unleashes everyone's full potential and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability and ethical behavior.

Visit www.rfsuny.org and connect with the us on Facebook, Twitter and LinkedIn. Learn about SUNY at www.suny.edu.

Top 10 Reasons To Work at The Research Foundation for SUNY

Job Description:

OFFICE: SUNY Charter Schools Institute

FUNCTION & SCOPE: The SUNY Charter Schools Institute is responsible for evaluating proposals for new charter schools and for the continuous monitoring of student academic performance, fiscal soundness, and overall school operations of 230+ SUNY Authorized charter schools. The Executive Assistant reports to the Managing Director of Administration and provides high level professional support to the Institute's Executive Director and Leadership Team.

DUTIES:

Serve as a primary point of contact for inquiries to the Leadership Team from varied audiences that include the SUNY Board of Trustees and System Administration leadership, SUNY charter school leaders and boards, prospective new school applicants, the New York State Board of Regents and State Education Department, school districts, state and national charter school or public education-related organizations, etc.
Responsible for maintaining the Executive Director's calendar and managing all related communication with invitees, including SUNY Board of Trustees members, charter school leaders, and other key stakeholders.
Make travel arrangements for Executive Director and provide executive support while ED is in travel status including communicating any changes in schedule, managing changes/modifications and resolving problems.
Support Institute staff with registration and travel arrangements for conferences and other special events.
Processing travel reimbursement for ED and other travelers to conferences and special events.
Scheduling Institute meetings, professional development, recruitment activities and other events.
Organizing and managing logistics for meetings/events.
Support Institute new employee onboarding experiences, including the development and updating of training documents and resources.
Support the Managing Director of Communications and Strategy with planning SUNY Charter Schools
Committee Meetings by communicating logistics, preparing, and printing materials, coordinating with internal and external attendees, and drafting supporting documents such as agendas
Support the Executive Director with communication and dissemination of draft and final evaluative reports to schools, managing the intake of factual corrections submitted by each school, as well as electronic filing of reports and correspondence into proprietary software systems.
Manage a variety of office processes for Institute staff in Albany and NYC.

Requirements:

REQUIRED EDUCATION/EXPERIENCE:

Associate's Degree and at least three years of progressively responsible experience, or an equivalent combination of education and experience.
Self-starter with strong interpersonal, written and verbal communication skills
Strong organizational capabilities and attention to detail
Ability to problem-solve, anticipate upcoming needs and maintain a solution-oriented approach
Ability to work independently and to handle multiple tasks
Ability to maintain a professional demeanor; to be discreet and handle confidential information
Strong computer skills required, including proficiency in Microsoft Office, especially Word and Outlook; willingness to learn new programs.

PREFERRED QUALIFICATIONS:

Bachelor's degree in a relevant field
Executive Assistant experience and/or experience making travel arrangements for executive staff
Familiarity with Research Foundation and SUNY policies and procedures

LOCATION/SALARY:

Albany, NY ($56,000-$62,000)
Hybrid work schedule
Excellent benefits package

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:

Applicants interested in applying MUST submit the following documents:

1. Resume/CV
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

To apply, visit http://systemrf.interviewexchange.com/jobofferdetails.jsp?JOBID=183294