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Assistant Registrar, School of Medicine - Georgetown University Medical Center

Position Number: 5456564
Location: Washington, DC
Position Type: Admissions/Enrollment

Assistant Registrar, School of Medicine - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center (GUSOM) seeks to provide, in a synergistic fashion, excellence in education - training physicians, nurses and other health care professionals, as well as biomedical scientists - and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis - "care of the whole person." Our partnerships with organizations in the region strengthen our work and expand its reach.

The Assistant Registrar is charged with maintaining and enhancing technologies and business processes in full support of the student system of record. The incumbent will administratively oversee Registrar office functions and processes, and maintain technologies and processes for student evaluation services, storage/management of official student records, enrollment, and registration. In addition, the Assistant Registrar shares responsibility for ensuring that students have met all requirements for graduation. Reporting to the Registrar and working closely with curricular, student services, & IT staff across GUSOM and the university, additional duties include, but are not limited to:

Enrollment & Course Registration Management

Assist with building the School of Medicine course and course section catalog, for each Academic Year, within the course registration system - to include timely and accurate input of term start and end dates.
Ensure accurate and timely course and course section creation/maintenance, to include updated faculty of record for each course, and that new course/section requests adhere to consistent registration and registration/record system practices.
Maintain accurate and up-to-date student enrollment records, to include any enrollment actions taken throughout an academic year and any related enrollment attributes.
Ensure course registration accurately reflects student's course/clerkship enrollment, and particularly as it relates to the enrollment feed from the clinical clerkship and elective lottery/placement system.
Counsel students in regard to any enrollment/tuition refund policies, and as it relates to leaves and returns.
Assist Registrar with nightly Banner reports, clearance of enrollment suspense files, and timely/accurate credentialing of all newly-enrolled SOM & GEMS students.

Office & Business Process Management

Manage the School of Medicine Registrar webpage, assisting in all aspects of graduation planning and execution.
Provide back-up assistance to the Credentialing Manager to ensure timely processing of enrollment and degree certifications, official transcript production, and student account troubleshooting.
Co-Manage the preparation and delivery of National Student Loan Clearinghouse files, AAMC SRS system updates, enrollment/registration-related LCME reporting, VSAS, VAOnce certification, and VA/Yellow Ribbon management/compliance.

Grade/Official Record Management & Electronic Residency Application Service Administration

Ensure the timely, complete, and accurate recording of and reporting on grades/evaluation comments, in partnership with the Office of Assessment and the Office of Medical Education.
Ensure all official student records accurately reflects grade-related enrollment actions, such as withdrawals.
Train and guide faculty and staff around grade upload processes via MyAccess.
Co-Administrate the nine month long Electronic Residency Application system including the issuance of access tokens, document upload including letters of recommendation, transcript, applicant photos, and MSPE.
Assist Registrar with the Supplemental Offer and Assistance Program during NRMP match week.

Requirements and Qualifications

Bachelor's degree
3 years of progressively responsible experience in higher education enrollment management and/or student records
Strong organization skills and attention to detail
Proven ability to meet and effectively prioritize competing deadlines, especially ones that involve deliverables from many stakeholders
Expertise in supporting enterprise systems, like Ellucian's Banner, and the management of databases
Experience using and developing business intelligence reporting tools, such as Cognos
Training and knowledge transference experience
Strong interpersonal skills and ability to communicate across a wide spectrum of stakeholders, to include counseling students around enrollment/tuition policies

Preferred Qualifications

Experience in business process improvement and shared stakeholder
Advanced skills in MS Word, Access, Excel, and the G-Suite
Experience working in Ellucian's Banner and using/programming Cognos reporting

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$66,783.00 - $126,720.23

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Medical-Center/Assistant-Registrar--School-of-Medicine---Georgetown-University-Medical-Center_JR18269