Job Details

Administrative Support Pool
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Position Number: 5139557
Location: Pomona, CA
Position Type: Secretary and Administrative Assistants

Administrative Support Pool

Job No: 537864
Work Type: Staff
Location: Pomona
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, Part Time, Time Varies, On-site (work in-person at business location), Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Type of Appointment: Temporary Emergency (TE), Retired Annuitant (RA), or Temporary, Hourly, Intermittent (THI)
Collective Bargaining Unit: California State University Employees Union (CSUEU) - Unit 5, Unit 7, and Unit 9

Administrative Support Assistant I (ASA I)
CSU Classification Salary Range: $3,505 - $4,302 per month
Administrative Support Assistant II (ASA II)
CSU Classification Salary Range: $3,505 - $5,159 per month
Administrative Support Coordinator I (ASC I)
CSU Classification Salary Range: $3,680 - $5,783 per month
Administrative Support Coordinator II (ASC II)
CSU Classification Salary Range: $3,865 - $6,336 per month
Administrative Trainee
CSU Classification Salary Range: $3,505 - $5,826 per month
Administrative Analyst/Specialist NE (AA/S - NE)
CSU Classification Salary Range: $3,694 - $7,131 per month
Administrative Analyst/Specialist EI (AA/S - EI)
CSU Classification Salary Range: $4,379 - $7,922 per month
Administrative Analyst/Specialist EII (AA/S - EII)
CSU Classification Salary Range: $5,273 - $9,537 per month
Administrative Analyst/Specialist EIII (AA/S - EIII)
CSU Classification Salary Range: $6,638 - $12,899 per month

ABOUT THE POSITION(S)
The purpose of this recruitment is to produce a pool of qualified applicants to call upon for temporary emergency administrative support appointments, which range from a duration of several days to a maximum of 180 days. A temporary emergency appointment is generally utilized to replace a permanent employee on leave of absence or to provide clerical support during a recruitment process subsequent to an employee's resignation. Temporary emergency appointments will be made in the appropriate job classification, depending upon the needs of the hiring department. You may be considered for available positions in any of these classifications depending on your qualifications.

QUALIFICATIONS
Requires a high school diploma or its equivalent and the following year(s) of experience:

ASA I - One (1) year of experience in general office clerical work or one year of training in a vocational school/college
ASA II - Three (3) years of experience in general office clerical or secretarial work or the equivalent.
ASC I - Four (4) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
ASC II - Five (5) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.
AA/S - NE - Bachelor's Degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
AA/S - EI - Bachelor's Degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs PLUS two (2) years of related experience.
AA/S - EII - Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four (4) years of related experience.
AA/S - EIII - Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS six (6) years of related experience.

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona's future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence's website.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

CSU Classification Salary Range

These positions are part of the CSUEU bargaining unit 5, 7, and 9. The CSU Classification Standards for these positions are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx. The classification salary range for each position is according to the respective skill level. If you are requested to interview for an available TE, THI, or RA position, you may inquire for the anticipated salary range for the available position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.

Advertised: March 27, 2024 (9:00 AM) Pacific Daylight Time
Applications close: March 27, 2025 (11:55 PM)

To apply, visit https://careers.pageuppeople.com/873/po/en-us/job/537864/administrative-support-pool