Job Details

Development Associate, Parent & Family Advancement, International Administration

Position Number: 9966994
Location: Boston, United States
Position Type: Development and Fund Raising

Development Associate, Parent & Family Advancement, International Administration

Job Description
Development Associate, Parent & Family Advancement, International Administration

Category
Charles River Campus --> Professional
Job Location
Boston, MA, United States
Tracking Code
26501071151103
Posted Date
11/12/2026
Salary Grade
Grade 47
Expected Hiring Range Minimum
$60,000.00
Expected Hiring Range Maximum
$65,000.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type
Full-Time/Regular

Boston University Advancement

Boston University Advancement is at a pivotal moment, guided by new leadership and a clear strategic framework for growth and impact. Our work is organized around three core priorities: securing $500 million in philanthropy annually; deepening relationships with a strategically defined segment of alumni and donors; and strengthening the organizational foundation while launching focused priority areas across the University.

Advancement is evolving into a highly collaborative, matrixed model that integrates new University leadership, regional engagement, and the distinctive strengths of BU's schools and colleges. With more than 250 advancement professionals, the organization is building the capacity, partnerships, and culture required to deliver sustained philanthropic momentum and institutional impact.

Development Associate, Parent & Family Advancement

The Development Associate, Parent & Family Advancement, serves as an operational and programmatic partner to the Managing Director and Director of Parent & Family Advancement, contributing to the execution and advancement of the team's fundraising, engagement, and stewardship priorities.

As Boston University expands its focus on principal gift fundraising among parents and families, the Development Associate plays an integral role in managing the operational processes, information, and coordination necessary to advance relationships with high-level parent and family prospects and donors. The position manages prospect and donor information within the University's donor database, develops reports and materials to inform fundraising activities, coordinates the execution of donor engagement and stewardship initiatives, and ensures timely follow-up on prospect strategies and team priorities.

Working closely with the Parent & Family Advancement leadership team and colleagues across University Advancement, the Associate helps translate fundraising and engagement priorities into coordinated activities and deliverables. Responsibilities include managing prospect activity and reporting, coordinating confidential briefing and meeting materials, overseeing event and communication logistics, supporting personalized donor stewardship, and identifying opportunities to improve team processes and operations.

This position requires strong organizational, analytical, communication, and project management skills, as well as sound judgment, discretion, and the ability to independently manage multiple priorities and deadlines. The Associate regularly interacts with colleagues, senior University leaders, alumni, parents, families, and high-level donors and handles sensitive and confidential information.

Position Responsibilities

Parent & Family Advancement (40%)

* Manage the operational activities and administrative processes that support the Parent & Family Advancement team's fundraising and engagement priorities, including scheduling, travel coordination, expense reconciliation, mailings, meeting preparation, and event logistics.

* Manage and maintain Parent & Family Advancement prospect and donor information within the University's donor database, ensuring accurate and timely documentation of contact reports, biographical information, prospect plans, proposals, giving activity, and other relevant engagement.

* Develop and generate prospect, donor, giving, and activity reports and targeted lists to support fundraising strategy, portfolio management, outreach, and team planning.

* Monitor and track prospect activity, team priorities, and outstanding deliverables to ensure timely follow-up and accurate documentation of fundraising and engagement activities.

* Coordinate team meetings and internal planning activities, including scheduling, agenda development, preparation of materials, documentation of discussions, and tracking of action items and next steps.

* Manage the coordination and execution of Parent & Family Advancement communications and outreach, including email correspondence, invitations, registration, guest lists, event materials, and follow-up.

* Conduct preliminary prospect and donor research to gather relevant background information and identify details that inform relationship management and engagement activities.

* Oversee the Parent & Family Advancement general email account, assessing inquiries, coordinating responses, and directing requests to the appropriate team members.

* Coordinate with appropriate University colleagues to maintain Parent & Family Advancement web content and ensure information is current, accurate, and aligned with team priorities.

* Identify opportunities to improve database practices, reporting, administrative workflows, and operational processes to support the Parent & Family Advancement team's effectiveness.

Prospect & Donor Strategy Coordination (35%)

* Coordinate the preparation and organization of confidential briefing materials for prospect meetings, donor visits, and events involving parent and family prospects and donors, including engagements with the President, Provost, deans, and other senior University leaders.

* Maintain and monitor prospect activity, engagement plans, and follow-up within the University's donor database to support the execution of cultivation, solicitation, and stewardship strategies.

* Coordinate the development and preparation of prospect meeting materials, donor correspondence, proposals, presentations, and other fundraising materials in collaboration with frontline fundraisers and relevant University colleagues.

* Track commitments, next steps, and deliverables resulting from prospect strategy discussions and donor engagements, proactively communicating outstanding items and coordinating appropriate follow-up.

* Participate in confidential prospect strategy and portfolio review meetings as appropriate, documenting key decisions, maintaining records of action items, and coordinating follow-up to ensure agreed-upon activities move forward.

* Coordinate information gathering and communication across Advancement and University partners to support prospect engagement and ensure fundraisers have the materials and information needed for successful donor interactions.

* Monitor the status of key fundraising and engagement activities and provide updates to the Managing Director and Director to support team planning and execution.

Parent & Family Engagement & Stewardship (25%)

* Coordinate the planning and execution of personalized engagement and stewardship initiatives for high-level parent and family prospects and donors, ensuring activities align with established relationship management and fundraising priorities.

* Manage the logistics and coordination of donor engagement opportunities, including personalized communications, special events, meetings, campus experiences, and other activities designed to strengthen relationships with the University.

* Develop and coordinate stewardship materials and communications in collaboration with frontline fundraisers and University partners, ensuring timely and appropriate recognition of donor contributions and engagement.

* Coordinate with University colleagues, including academic leaders, faculty, and Advancement partners, to facilitate meaningful engagement opportunities for parent and family donors.

* Track and document stewardship and engagement activities within the University's donor database, maintaining accurate records and monitoring follow-up to support ongoing relationship management.

* Identify opportunities to enhance donor engagement and stewardship processes and contribute ideas for improving the parent and family donor experience.

Required Skills

Required Qualifications

Bachelor's degree.
Three to five years of relevant experience in development, fundraising, project coordination, program management, or a related field.
Demonstrated experience coordinating projects, programs, or operational processes, including managing multiple priorities, tracking deliverables, and ensuring timely follow-up.
Experience maintaining databases, preparing reports, managing information, and utilizing technology to support departmental operations and decision-making.
Strong organizational, analytical, administrative, written, and oral communication skills, with the ability to exercise sound judgment, maintain confidentiality, and work effectively with a variety of internal and external stakeholders.

Additional Qualifications

Experience in higher education advancement, nonprofit fundraising, or a development office.
Experience working with donor databases, prospect management systems, or constituent relationship management platforms.
Experience supporting donor engagement, stewardship, prospect research, fundraising initiatives, or events involving senior leadership and external constituents.

But that's not all we're looking for; we want someone who embodies our values

Teamwork, transparency, and mutual respect, because we value every member's contributions and know that leadership can come from anywhere.
Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.
Integrity in how we work and how we treat one another.
Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.
Continuous growth and improvement, both as individuals and as a team.
Joy and shared appreciation for working hard toward goals that matter.

To apply and learn more about Advancement at Boston University and other job opportunities, please stop by the Advancement Talent website: https://www.bu.edu/advancement-talent/.

We recognize that no candidate brings every experience or qualification to a role. If you're excited about this opportunity and believe your skills and experiences could contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We value diverse perspectives, experiences, and ways of thinking, and we're committed to building a team where everyone can thrive.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural, protective, or culturally significant hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

If you require reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.

Required Skills

Job Location: Boston, MA
Position Type: Full-Time/Regular
Salary Grade: $60,000.00-$65,000.00

To apply, visit https://jobs.silkroad.com/BU/External/jobs/317548