Job Details

Assistant Registrar - Graduation

Position Number: 9713935
Location: Kutztown, United States
Position Type: Registrars

Assistant Registrar - Graduation

Salary: $54,983.00 Annually

Location: Kutztown, PA

Job Type: Full Time

Job Number: E2026-0097

Division: Academic Affairs

Department: Registrar's Office

Closing Date: 08/12/2026

Bargaining Unit: SCUPA

Classification: SUA2

Job Summary

The job is responsible for auditing a summary of each student's program and plan in anticipation of degree conferral; act as liaison between Student, Registrar's Office and Faculty Advisors to collect course substitutions, inform students of graduation status and ensure all workflow happens quickly and accurately; for programming, troubleshooting and maintaining electronic advisement audits; for diploma order, diploma cover order, collation and distribution (mailing) of diplomas; UG commencement program layout and submission; greeting students, answering questions and garnering correct diploma names at the graduation festival; diploma cover setup and distribution at graduation ceremony. Position will be responsible for creating and developing a new process and method to automate degree auditing, graduation approval and conferral using new tools including both Degreeworks and Banner, with a particular emphasis on maximizing the compatibility of both systems. Responsible for back-end transition of all processes related to graduation in Banner. Responsible for streamlining all aspects of this position to maximize efficiency and assimilate tasks such as graduation application process, graduation packet organization, degree auditing, communications related to degree auditing, and graduation reporting. This position will supervise one Clerical Assistant 2, and will be responsible for training, managing and reviewing this employee.

The primary reason for the existence of the position is both to serve the University by having a person dedicated to protecting the school against inaccuracy and to ensure (and, by extension, promote) the integrity of a KU degree and to ensure an individual is dedicated to being available to troubleshoot, create and maintain the electronic degree audits that are used campus-wide. Further, the position exists to serve the students by both managing the graduation process (through auditing, conferral and diploma mailing) and by helping them to understand, navigate and properly complete the graduation process. The strategic outcome of this position is to ensure Kutztown University's undergraduate students' degree requirements are evaluated and that these students are, in turn, graduated with accuracy and in a timely manner. Further, to guarantee that degree audits are accurate and well-maintained.

Minimum Qualifications

Bachelor's Degree
Higher Ed experience
Experience in an office environment

Effective communication and writing skills.
Analytical, organizational and interpersonal skills.

Preferred Qualifications

Experience with Degreeworks
Experience with Banner
Experience with degree auditing
Experience with complex systems

Supervisory and training experience.

Knowledge of FERPA

Supplemental Information

Applications & resumes will be accepted until the position is filled, however; to ensure full consideration, application materials should be received no later than the end of day on August 12, 2026.

The starting salary for this position is $54,983.00, based on the SCUPA Collective Bargaining Agreement.

This position may be eligible for a flexible hybrid work arrangement, permitting a combination of on-site and remote work, subject to applicable organizational policies, operational requirements, and supervisory approval.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax, mail, or e-mail any documentation.

A successful interview, reference checks, background clearances (PA Criminal, Child Abuse Clearance & FBI Clearance), and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex, race, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity, or veteran status. To discuss a complaint of discrimination, please contact the Office of Social Equity, Old Main A-Wing, Room 02, by phone at 610-683-4700 or by e-mail at socialequity@kutztown.edu. Pursuant to Title IX of the Education Amendments of 1972, Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis, the University's Title IX Coordinator, located in Old Main A-Wing, Room 01, by phone at 610-683-4782 or by email at titleix@kutztown.edu, or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg., 400 Maryland Avenue, SW, Washington, DC 20202-1100, by phone at 800-421-3481 (TDD: 800-877-8339), by fax at 202-453-6012, or by e-mail at OCR@ed.gov. Kutztown University's Sexual Misconduct, Anti-Discrimination, and Anti-Harassment policies can be found in The Key student handbook or online at https://www.kutztown.edu/about-ku/administrative-offices/social-equity.html.

Notice of availability of the Annual Security Report and Annual Fire Safety Report

The Annual Security Report and the Annual Fire Safety Report, containing policy statements, crime and fire statistics for Kutztown University, is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at clery@kutztown.edu.

To apply, please visit https://www.schooljobs.com/careers/kutztownedu/jobs/5416591/assistant-registrar-graduation

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