Job Details

Accounting Coordinator

Position Number: 7277779
Location: Madison, WI
Position Type: Business - Accounting

Accounting Coordinator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
July 1, 2026

Application Deadline:

Salary Information:
$21.23 - $25.12
(For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.)

Department:
Financial Operations-Accounting

Job Description:

Financial Operations at Madison College is seeking an Accounting Coordinator. This position provides financial transaction and account support by managing third-party billing, accounts receivable, and student financial transactions to ensure accurate processing and compliance with institutional and regulatory requirements.

The Accounting Coordinator will be responsible for maintaining sponsor authorizations, processing sponsored tuition and fee charges, preparing invoices for federal, state, and other sponsoring agencies, reconciling general ledger accounts, processing deposits and chargebacks, and resolving financial discrepancies.

Success in this role requires knowledge of accounting principles, third-party billing, accounts receivable, and policies governing student financial accounts. The ideal candidate will demonstrate strong attention to detail, the ability to analyze financial information, manage multiple priorities, meet deadlines, and accurately resolve billing and account concerns in a fast-paced environment.

Position Details:

Schedule: This is a full-time position, 40 hours per week, 52 weeks out of the year, with standard hours Monday through Friday, 8:00am - 4:30pm. This position offers a hybrid work option with 2-days in office and 3-days remote, subject to change in accordance with Madison College policy.
Benefits: Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS). We also offer tuition reimbursement and professional development funds to support your growth.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the communities we serve, address challenges, and develop innovative solutions. Come be part of our great team!

This position will be open until filled with the first review date of July 13,2026 at 11:59 pm. After this date, the recruitment may close without further notice.

Required Documents (2):

Resume
Cover Letter

*Failure to include these documents by the first consideration date will result in the disqualification of your application.

Accountabilities:

Maintains accurate third-party billing records by entering and tracking sponsor authorizations in the student financial system to ensure timely processing and compliance.
Processes tuition and fee transactions by transferring sponsored student charges to appropriate receivable accounts ensuring financial accuracy and proper account management.
Prepares and submits third-party invoices to federal, state and other sponsoring agencies facilitating timely payments and reconciliation of accounts.
Monitors and reconciles third-party general ledger accounts to maintain financial integrity and resolve discrepancies.
Responds to inquiries from sponsors and internal staff regarding third-party invoices providing accurate information and resolving billing concerns.
Processes invoices and deposits for general receivable accounts and chargebacks to ensure accurate financial documentation and reporting.
Verifies and assists in preparing daily deposits for submission to the bank ensuring compliance with financial policies and procedures.
Supports students by responding to general account inquiries via phone and email providing guidance on account balances, billing and financial policies.
Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Knowledge, Skills & Abilities:

Knowledge of accounting principles, including third-party billings and accounts receivable.
Knowledge of federal, state and institutional policies related to student financial accounts.
Skill in analyzing financial data, identifying discrepancies and resolving billing or account issues effectively.
Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
Ability to provide effective customer service and resolve concerns.
Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment.
Skill in effectively and respectfully communicating with others.

Minimum Requirements:

Education:

Associates degree or equivalent relevant work experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.

Work Experience:

0-2 years of relevant work experience.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd115.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Accounting-Coordinator_R0005842

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.