Job Details

Faculty Affairs Coordinator

Position Number: 7070342
Location: Boulder, CO
Position Type: Faculty Development

Faculty Affairs Coordinator

Requisition Number: 71198
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 17-Apr-2026
Date Posted:

Job Summary

The College of Arts and Sciences (A&S) is encouraging applications for the Faculty Affairs Coordinator position! Individuals in this position are learning skills to provide guidance, advice, and direct assistance to associate deans, chairs, directors, department managers, and supervisors regarding recruitment, hiring, leave management, and onboarding.
The duties for this position are focused primarily on faculty, and process improvements for the life of temporary, non-tenure track, and tenure track/tenured faculty.
This position is currently funded for up to three years. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences comprises more than 60 departments, programs, and centers; approximately 1300 faculty, and 500 non-faculty employees. The Dean's Office Personnel unit is responsible for assessing and managing the human and organizational needs of the college. This position reports to the college's Director of Faculty Affairs and holds responsibility for the effective administration of personnel policies, the implementation of employment-related procedures, ensuring that the appropriate documentation is completed, and that deadlines for personnel actions are met.

What Your Key Responsibilities Will Be

Transactional support of faculty job types, including Tenured Faculty, Instructors, Scholar in Residence, Visiting Professors, Lecturer, Non-Tenured Faculty, and Additional Job Appointments- for assigned portfolio.

Implements streamlined processes with the supervisor for the transmission of documents for faculty in all aspects of the faculty employee lifecycle.
Maintain updated templates within processing systems.
Manage approval and routing of documents using DocuSign accounts, in consultation with the supervisor.

Process Improvements

Provides Director of Faculty Affairs feedback to identify process improvements to increase efficiencies of internal processes.
Collaborates with the Faculty Affairs Director and other coordinators in weekly meetings.
Implements process improvements as defined and approved by the Director of Faculty Affairs.
Explores opportunities to automate processes and procedures to recommend to the supervisor.

Coordinate Faculty Recruitment Process

Serves as a point of information regarding campus and university policy, and federal and state law, for deans, chairs/directors, staff, and faculty accordingly.
Communicates procedural changes to A&S departments in collaboration with Personnel Team, Finance and Payroll Administration, and Budget Office, with guidance from supervisor.
Provide administrative support for the recruiting process-respond to department entries, collect paperwork, and track completion as necessary, for faculty recruitments within the College.
Documents procedures clearly and consistently, and ensures procedures are updated on the college website. Collaborating with the Director of Faculty Affairs to ensure the faculty-specific pages on the CAS website are current and updated each semester.
Will work in tandem with the Director of Faculty Affairs on the onboarding of new faculty, including but not limited to: collecting the CV, LORs, SSN, and Faculty Pledge forms and submitting these to Faculty Affairs. Working with the Director of Faculty Affairs on updating the official faculty roster each year.
Ensure that faculty paperwork is filed and maintained in accordance with the records retention policy, using OnBase filing systems.

Sabbatical Process

Generate the faculty sabbatical eligibility list using OFA's reporting dashboard, and communicate application process notification to eligible faculty members, chairs/directors, and department managers.
Monitor application process, submission accuracy, and resolve questions and problems.
Ensure that the Office of Faculty Affairs receives completed/approved (by Dean's Office) applications for final campus-level approval.
Distribute final approval communication to departments.
Ensure that sabbatical and CSA procedures, tools, and information are up-to-date and posted on the college website as necessary.

Teaching and Clinical Faculty Reappointment

Comprise a list of reappointments due; provide a list to the Director of Special Operations.
Receive list of approved reappointments and create reappointment letters, route letters to OFA for review when required, and route final approved letters for signature.

Faculty Leave Administration

Route requested leave of absence, unpaid leave, parental leave, and other leaves for approvals.
Determine the type of leave based on the request.
Route for proper signatures based on the type of faculty.

General Faculty Support

Assist the Director of Faculty Affairs with various process improvement initiatives.
Serve as liaison with campus, as needed.
Assists during the annual merit allocation process
Monitors the A&S Faculty affairs email account.
Assists in filing documents into OnBase.

What You Should Know

Hybrid Schedule: At least 2+ days a week on campus per campus and college policies and guidelines.
This can be subject to change based on the business needs of the department.
Standard Business Hours: 8:00 AM - 5:00 PM | Monday - Friday
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.

What We Can Offer

The annual salary range for this full-time position is $50,000 - $56,150.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be collaborative. Be supportive. Be Boulder.

What We Require

A bachelor's-level degree from an accredited institution.
An equivalent combination of education and experience may substitute.

What You Will Need

High degree of professionalism and ability to maintain confidentiality.
Ability to work effectively in a working environment with multiple interruptions.
Ability to establish and maintain positive and cooperative working relationships.
Ability to work independently and as a member of a team.
Demonstrated problem solving and decision making skills.
Excellent communication skills including written, verbal and interpersonal.
Organizational skills and ability to manage multiple priorities.
Experience in customer service.
Proficiency using Microsoft Suite, Word and Excel.
Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by April 17, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Faculty-Affairs-Coordinator/71198