Job Details

Koret Transfer Pathways Program Manager

Position Number: 6949927
Location: Santa Clara, CA
Position Type: Admissions/Enrollment

Koret Transfer Pathways Program Manager

Position Title:
Koret Transfer Pathways Program Manager

Position Type:
Fixed Term (Fixed Term)

Hiring Range:

$41.06 - $49.27 / hour; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency:
Hourly
A. POSITION PURPOSE

Santa Clara University's Division of Enrollment Management is seeking an experienced professional to serve as the Transfer Pathways Program Manager. This part-time, fixed-term position is responsible for the overall oversight, implementation, and successful execution of programs and initiatives supported by a major grant from the Koret Foundation focused on enhancing and expanding transfer student pathways. The Manager will organize and implement strategic planning, program development, partnership cultivation, and fiscal management to achieve the grant's objectives and significantly improve the transfer experience at SCU, including developing long-term, multi-year plans to improve the institution's overall transfer policy, building partnerships with external, transfer-sending institutions, and analyzing longitudinal data. This position will report to the VP for Enrollment Management with a dotted line to the Director of EM Marketing & Strategy. Key collaborating partners will include the Dean of Undergraduate Admission, the Executive Director of Financial Aid, the Assistant Dean for Undergraduate Admissions, and the Director of Transfer Admission.

This is a part time, fixed-term position scheduled to work approximately 20 hours a week. The duration of this fixed-term assignment is approximately 6 months. This is a benefits-eligible role.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Program Development and Implementation (45%)

Lead the development, execution, and scaling of grant-supported transfer initiatives, ensuring alignment with SCU's mission, Jesuit values, and commitment to access and student success.
Develop and manage dual enrollment programming with partner community colleges and community-based organizations to create a high-impact and seamless pre-transfer experience.
Establish and refine direct admissions and accelerated transfer pathways models, working closely with the Transfer Director of Undergraduate Admissions and the Registrar's Office.
Build upon and collaborate with existing successful university program models, such as the LEAD Scholars Program and the Student Educational Support (SES) program, to integrate transfer-specific components that address the unique needs of transfer students, especially those from underserved backgrounds.
Design and implement holistic programming that supports the academic, social, and professional integration of transfer students into the SCU community.
Develop robust tracking and assessment processes to measure program effectiveness, manage budgets efficiently, and evaluate student success.

2. Partnership Management and Outreach (30%)

Serve as a liaison for grant-related activities between SCU and external partners, particularly community colleges and community-based organizations in the region and state.
Cultivate and maintain strong, collaborative partnerships with community college administrators, counselors, and faculty to ensure smooth transfer pipelines.
Coordinate with internal partners, including the Provost's Office, Enrollment Management, Academic Advising, and various academic departments, to secure buy-in and resource commitment for transfer initiatives.
Represent SCU at relevant external meetings, conferences, and community college events to promote transfer opportunities.

3. Fiscal Management and Reporting (20%)

Manage the grant-funded budget, overseeing expenditures, ensuring compliance with grant guidelines and university financial policies, and providing accurate financial projections.
Prepare comprehensive programmatic and fiscal reports required by the funding foundation on a scheduled basis (e.g., quarterly, annually).
Monitor grant performance metrics, collect and analyze data, and provide evidence-based recommendations for continuous program improvement.

4. Other (5%)

Interpret for prospective students and enforce University and departmental policies.
Confer with, counsel, and advise students, faculty, staff, and parents regarding programs, services, and opportunities offered by Enrollment Management.
Serve or lead on University committees as assigned.
Perform other duties as assigned.

C. PROVIDES WORK DIRECTION TO

Staff and students supporting programs and initiatives.
Parent and/or alumni volunteers.

D. RECEIVE WORK DIRECTION FROM

VP for Enrollment Management
Director of EM Marketing & Strategy

E. PROFESSIONAL ACTIVITIES RELATED TO JOB PERFORMANCE

Attend and represent the University at internal and external meetings and events, including conferences, roundtable discussions, and professional development.
Assess new professional organization engagement opportunities appropriate to job responsibilities.
Research and present information on best practices of transfer admission experience to internal and external audiences.

F. QUALIFICATIONS

Education

Bachelor's degree required.
Master's degree in Higher Education Administration, Student Affairs, or a related field preferred.

Years of experience

Three (3) to five (5) years of progressively responsible experience managing complex educational programs, preferably within a university setting.
Demonstrated experience in grant management, including budget oversight and foundation reporting.
Proven ability to develop and maintain effective partnerships with internal and external stakeholders, including faculty, program directors, community college administrators and community-based organizations' leadership.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge, Skills, Abilities, Education, and Experience

Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others and working with diverse student populations, including transfer, first-generation, and low-income students.
Direct experience developing or implementing transfer initiatives such as dual enrollment, transfer pathways, or direct admission programs.
Knowledge of and experience leveraging student success models (e.g., those focused on persistence, retention, and academic support).
Strong analytical, organizational, and project management skills with keen attention to detail.
Excellent written and verbal communication skills, including public presentation abilities.

Demonstrated financial responsibilities, experience managing a budget and developing financial plans.
Ability to develop program partnerships.
Excellent oral, written, and analytical skills, exhibiting fluency in area of student services.
Ability to oversee and direct staff.
Basic knowledge of managing budgets and developing financial plans.
Ability to supervise and guide a dispersed team among different departments.
Advanced experience in survey research, methodology and/or data analysis.
Advanced experience working in a University structure, community system, or national organizations, with a focus on student policy, advocacy, or research organizations.
Experience in developing and enhancing relationships with organizations that serve and advocate for underserved communities.
Experience working in the fields of student recruitment and/or student development.
Experience managing complex projects or programs.
Excellent organizational skills.

G. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. In accordance with the Americans with Disabilities Act (as amended), California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified individuals with disabilities. A qualified individual is a person who meets the skills, experience, education, or other requirements of the position, and who can perform the essential functions of this position with or without reasonable accommodation.

1. Considerable time is spent at a desk using a computer.

2. May be needed to occasionally lift and carry boxes as well as assist with setting up/tearing down tables, chairs, and other furniture and equipment for events.

3. May be required to travel to other buildings on campus for meetings and events.

4. May be required to attend conferences, trainings, and meetings within the Bay Area, within the State of California, or at out-of-state locations.

H. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position.

1. Indoor office environment with windows, an eating area, and restrooms.

2. Cubicle office space.

3. Private conference rooms available for confidential meetings.

4. Frequent meetings with collaborating staff/volunteers.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Koret-Transfer-Pathways-Program-Manager_R7126