Job Details

Administrative Project Support Specialist (APSS)

Position Number: 6865686
Location: Aurora, CO
Position Type: Other Administrative Positions

Administrative Project Support Specialist (APSS)

Community College of Aurora

Salary: $51,732.85 Annually

Job Type: Full-Time

Job Number: 230870

Location: 16000 East CentreTech Parkway Aurora, CO

Department:

POSITION SUMMARY
The Administrative Project Support Specialist (APSS) plays a vital role through providing administrative assistance to key leaders within the President's Office, including the Vice President of External Strategy and Chief of Staff, the Chief Analytics and Institutional Excellence Officer, and the Executive Director of Strategic Communications and Special Initiatives, and the President's Executive Assistant. Reporting directly to the Executive Assistant (EA) to the President, the APSS will also serve as back-up support to the EA through supporting the President as needed. This position requires an adaptable individual that collaborates effectively with members of the President's Office team to ensure office coverage and smooth operations in a fast-paced, ever-evolving environment.
As part of the President's Office team, the APSS will be expected to exercise discretion and confidentiality when handling sensitive information. The role also involves providing exceptional customer service and conflict resolution skills while assisting visitors and supporting event planning, special projects, and office-related activities. Additionally, the APSS will be responsible for managing calendars, coordinating travel arrangements, tracking budgets, making purchases, supporting the execution of CCA events, and providing comprehensive office support. Strong organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks will be essential for success in this role.
Please note: Although this position supports student events and leaders, it is not student-facing.

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

DUTIES & RESPONSIBILITIES:
Administrative Support and Office Management

Provide administrative support and serve as backup to the EA in the absence of the Executive Assistant to the President.
Manage complex schedules, coordinate meetings and complete duties as assigned by the EA.
Support the President's calendar management when the EA is unavailable.
Assist in coordinating or supporting efforts to complete special projects in collaboration with President Office personnel.
Greet visitors and address inquiries from internal and external stakeholders with professionalism.
Demonstrate initiative, discretion, and sound judgment in decision-making, problem-solving, and respond to requests.
Proactively anticipate and initiate actions related to events, meetings, correspondence, and other tasks.
Coordinate logistics for meetings, programs, and events, including room reservations, catering, technology, and other arrangements, as assigned/in collaboration with the EA.
Attend meetings to take minutes and distribute information as directed.
Maintain accurate files and records, ensuring confidentiality in handling sensitive materials.
Prepare/research community events log monthly for president
Foster collaboration with administrative support staff and other internal/external partners to assist with division and institutional initiatives.
Coordinate travel arrangements for the executive team, adhering to State Fiscal and Travel Rules.
Assist in scheduling interviews and participate in interview committees as needed.

Fiscal Responsibilities

Assist with monitoring and tracking budgets for individual and divisional accounts as assigned by EA.
Support purchasing activities and managing related paperwork.
Help process purchase orders (POs) and track receipts, compiling monthly procurement and travel card records for fiscal affairs.

Other Responsibilities

Support the planning, coordination, and execution of CCA events on behalf of the Office of the President as assigned by the EA.
Other Duties as assigned.

REQUIRED QUALIFICATIONS & SKILLS
Education & Experience:

Associate's degree or equivalent experience (minimum 24 months of clerical or administrative experience).
Experience in administrative support, or office management.
Experience assisting with implementing projects or events.
Proficient in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams, WebEx).
Experience tracking expenditures, processing purchases, and maintaining documentation for budgets.
Experience providing customer service or helping others with information, referral or identifying how to meet their need.
Experience with diverse populations and a commitment to promoting a welcoming and inclusive culture.
Experience in higher education or similar fast-paced environments.

Skills and Abilities:

Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to work independently while being an engaged team member.
Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
Adaptability and resilience in a dynamic, fast-paced work environment.
Demonstrated commitment to fostering inclusive, equitable, and diverse work environments.
Ability to work collaboratively across various teams and departments.
Strong customer service skills, including effective problem-solving, active listening, and follow-up.

SUPPLEMENTAL INFORMATION

Salary Range: Anticipated salary is $51,732.85 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits.

Deadline to Submit Application Material: Application review will begin at the closing of the position on Tuesday, February 3rd, 2026 at 11:59PM.

Application Process: When submitting your online application, please include a cover letter clearly shows how the applicant's professional experiences align with the minimum qualifications, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:

A complete online application
A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
A current resume uploaded as an attachment to your online application
Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your listed references without first providing notice to you as a candidate prior to beginning the reference check-process.
A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
For any questions or technical issues please contact HR@CCAurora.edu.

Notice to all Applicants:

https://apptrkr.com/get_redirect.php?id=6865686&targetURL=.

Notice to all Applicants:

Proof of eligibility to work (Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)(Download PDF reader)in the United States must be produced within three (3) days of hire.
Direct deposit of payroll is a condition of employment.
Final candidate is subject to a criminal background check prior to final selection process.
Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit theCOPERA web page.
Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer,Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207H, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the https://apptrkr.com/get_redirect.php?id=6865686&targetURL= with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.

ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contactErica Hines at (303) 340-7231 or erica.hines@ccaurora.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth. Candidates wishing to request reasonable accommodations must do so as soon as possible, preferably at least three days prior to the exam or interview. If you are an individual who wishes to request reasonable accommodations, please contact us at (303) 340-7231 or Erica.Hines@ccaurora.edu.

Non-Discrimination Statement: The Community College of Aurora prohibits all forms of discrimination and harassment including those that violate federal and state law, or the State Board for Community Colleges and Occupational Education Board Policies 3-120 and 4-120. The College does not discriminate on the basis of sex/gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, marital status, gender identity, or sexual orientation in its employment practices or educational programs and activities. For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer,Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207E, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.

To apply, please visit https://www.schooljobs.com/careers/auroraccco/jobs/5205471/administrative-project-support-specialist-apss

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