Job Details

Coordinator, Special Events

Position Number: 6849814
Location: Salt Lake City, UT
Position Type: Conference and Events Administration

Coordinator, Special Events

Job Summary

The SJ Quinney College of Law Conference & Events department's mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Our Event Coordinators plan, implement and manage various logistical, tech, and financial details associated with small to large-scale special events.
The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to "business". Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.
Must be available to work a flexible schedule, including varying days of the week, evenings, and weekends.

Responsibilities
1. Plans, coordinates and follows-through with details for in-person, hybrid, and virtual events for internal and external clients. Most events are held at the University of Utah SJ Quinney College of Law building.
2. Provides on-site presence and support for in-person and hybrid events, to ensure coordination of all aspects of the event. This includes, but not limited to service levels, vendor selection, catering, collateral materials, logistics, technology support and registration to ensure delivery of successful and effective events.
3. Designs virtual and hybrid events and thrives making these events dynamic and impactful, while focusing on attendee engagement. The understanding of digital event platforms and ability to propose innovative solutions is a plus.
4. Maintains fiscal responsibility for event activities, including purchasing, reimbursements, payments, invoicing, expense reports, budgets, record-keeping, and purchasing card reconciliations in a timely and efficient manner to ensure compliance with federal guidelines, and University of Utah policies and procedures.
5. Performs a versatile role, including project management, meeting and event management, communications, building community, fostering relationships, and contract management/negotiation with vendors.
6. Assists in evaluating ROI for College of Law events, making adjustments for future events as needed. His/her/their input is important in program development and evaluating needs assessment and event effectiveness.
7. Demonstrate strong customer service skills and possess a positive attitude, adaptability, strong problem-solving skills, and a desire to support faculty and student success.
8. Maintains files and updates the spreadsheet/database on event details and participants.
9. Will regularly work a varied schedule, including early mornings, evenings, and weekends - schedule is dependent on when our meetings and events are calendared.
10. Works to resolve any conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
11. May manage office supplies and equipment and act as a liaison with vendors.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency that may be requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience). Live Event / Trade Show Planner, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences
A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Ability to work quickly and accurately. Familiarity with webinars, virtual meetings, webinar platforms, and other event tech.
The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.

Special Instructions
Must be available to work a flexible schedule, including varying days of the week, evenings, and weekends.

Requisition Number: PRN44006B
Full Time or Part Time? Full Time
Work Schedule Summary: Must be available to work a flexible schedule, including varying days of the week, evenings, and weekends.
Department: 00096 - College of Law - Dean
Location: Campus
Pay Rate Range: $14.38-$18.00
Close Date: 4/30/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/194805