Job Details

Part-Time Departmental Assistant - Food Pantry

Position Number: 6644195
Location: Gilroy, CA
Position Type: Other Administrative Positions

Part-Time Departmental Assistant - Food Pantry

Gavilan College

Salary: $25.97 - $32.20 Hourly

Location: Gilroy Campus

Job Type: Part-Time

Job Number: 202500091

Department: Basic Needs Center

Closing: 11/3/2025 11:59 PM Pacific

Bargaining Unit: CS

Definition

*This recruitment will be used to fill two (2) Part-Time Departmental Assistant - Food Pantry positions.One position is based at the Gilroy Campus.One position is based at the Hollister Campus.
*Please note that internal candidates who meet all lateral transfer eligibility requirements and submit their application by the internal deadline of 11:59 p.m. on October 20, 2025, will receive priority consideration over external candidates.

Two Part-Time Positions (0.6 FTE)

24 hours per week with no district benefits
Under general supervision, to provide secretarial and clerical support to a supervisor and staff within a College department or program; to assist students with accessing resources and programs that promote their academic success; to prepare routine reports and documents; and to perform related duties as assigned.

Distinguishing Characteristics

Performs a variety of secretarial and clerical duties in support of a college department or program. Work is performed under clearly defined guidelines from which to make decisions, and the availability of supervision in unique circumstance. Specific duties will vary depending on the program or department to which assigned.

The ideal candidate is a compassionate, dependable, and service-oriented professional committed to supporting students experiencing food insecurity. Bilingual in English and Spanish, they communicate effectively with diverse populations and provide excellent customer service with empathy, respect, and cultural awareness.

This position provides day-to-day service in the pantry while managing inventory control and works collaboratively with students, community members, peers, and partnering agencies to ensure equitable and efficient access to food and other basic needs supports. It requires physical stamina to lift, bend, and stoop while organizing and distributing food and supplies, along with knowledge of proper food safety and handling procedures. One position is based at the Gilroy Campus and another at the Hollister Campus, with a flexible schedule Monday through Friday to accommodate student demand, high-traffic times, and occasional evening hours. The ideal candidate is mission-driven, collaborative, and dedicated to advancing food equity while ensuring all students and visitors are treated with dignity.

Essential Duties

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

Performs a variety of secretarial and clerical duties including word processing, filing, gathering information, checking and posting data; opening and distributing incoming mail and supplies; and duplicating materials;
Explains departmental programs to students and assists them in completing required application and registration materials;
Schedules appointments for students with department faculty or staff;
Composes routine correspondence, minutes, forms and other documents; works from notes, brief instructions or prior documents;
Assists instructors by preparing instructional materials such as workbooks and examinations; monitoring and posting student attendance data; posting exam results; and distributing assignments or class materials in instructors' absence;
Assists with preparing routine regulatory and departmental reports by gathering, organizing and summarizing information from a variety of sources into usable formats;
Coordinates staff's schedules; maintains calendar of department events and dates;
Makes travel arrangements such as hotel reservations, conference bookings and airline reservations; prepares conference request forms;
Coordinates and schedules group meetings; includes booking facilities, typing agendas, sending announcements and assembling information;
Records and transcribes minutes of department meetings;
Assembles and maintains student files, ensuring accuracy, completeness and security;
Prepares, types and copies informational materials; designs and updates handouts;
Performs reception duties; answers telephones, greets visitors and provides information or refers to correct office;
Maintains inventory of supplies and forms; prepares purchase requisitions;
May serve as department cashier including depositing funds at the Business Office;
May train, and provide work direction and guidance to student workers.

Minimum Qualifications, Education, and Experience

Knowledge of:
English grammar, spelling, punctuation and composition.
Standard formats for letters, memos and reports.
Personal computer applications software including spreadsheets and word processing.
Proper method and format for recording and transcribing meeting minutes.
Protecting the confidentiality of sensitive information.
Procedures, regulations, formats and information specific to the department to which assigned.

Skill in:
Providing office support to a group of individuals with varying needs.
Setting priorities, meeting deadlines and completing work.
Operating personal computer for word processing, spreadsheets, and basic desktop publishing.
Understanding and following written procedures and regulations.
Office organization and the ability to handle multiple tasks with constant interruption.
Establishing and maintaining effective working relationships with those contacted in the course of work, including occasional incidents where a student becomes frustrated with the process.
Researching, compiling and summarizing a variety of information in various formats.
Using initiative and judgment within established guidelines.

Other Requirements:
Specified positions within this class may be required to possess a valid California driver's license and have a satisfactory driving record; specified positions within this class may require certification of bilingual skill; specified positions within this class may require being able to pass fingerprint clearance, physical and tuberculosis test to work with young children.

ILLUSTRATIVE EDUCATION AND EXPERIENCE:
A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:
Completion of high school, and at least one year of responsible secretarial or office experience; business or secretarial training and experience in an educational institution is desirable.

PHYSICAL CHARACTERISTICS:
The physical abilities involved in the performance of essential duties are:
Vision to read computer screens, and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to listen and communicate; bending and reaching to obtain or replace files and records. This work is typically performed indoors in a typical office environment, but may involve limited exposure to elements in picking up or delivering materials, and/or environmental exposures unique to a particular department setting, such as fumes associated with a process.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency. (Download PDF reader)

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: support@governmentjobs.com if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

To apply, please visit https://www.schooljobs.com/careers/gavilan/jobs/5110057/part-time-departmental-assistant-food-pantry

jeid-2c134921b35230459a99fef535adc197