Job Details

Office Associate

Apply for this job

Position Number: 6516741
Location: Grayslake, IL
Position Type: Other Administrative Positions

Office Associate
College of Lake County

Part Time
REQ-00000550

Why choose the College of Lake County for your next opportunity?

The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays!), generous vacation, sick and personal time off and 14 paid holidays each year. Some benefits will not be available for part-time or part-time under 20 hours employees (ex: health insurance).

Position Title:

Office Associate

Department:

TRIO-Student Support Services Sub Department

Position Type:

Staff

Job Family:

Classified

Job Summary:

The College of Lake County is currently searching for an Office Associate to join the TRiO-Student Support Services. Under the supervision of the TRIO-Student Support Services Manager, the Office Associate provides office support to TRIO-SSS Manager, program staff and students. The Office Associate is the first point of contact for students and visitors, maintains office files up to date, assists with budget status and expenditures, organizes travel documents, and assists with arranging meetings and program events.

Regular Part-Time Board established positions earn Vacation and Sick Leave and Tuition waiver for CLC classes and Tuition Reimbursement for advanced degrees. In addition, employees are eligible to participate in the State University Retirement System (SURS) .

Posting Date:

08/27/2025

Expected Start Date:

09/30/2025

Compensation Grade:

B21

Full-Time/Part-Time:

Part time

Location:

Grayslake Campus

Total Hours Per Week:

Job Description:

Student/Customer Service 20%

1. Maintains a welcoming environment for students, program staff, College of Lake County employees, and visitors.

2. Answers phone calls for the office, department emails, and responding to any in-person inquiries for the program and referring to appropriate offices for assistance.

3. Schedules appointments based on requests from students and staff.

Department operations/processes 65%

1. Assists with correspondence for the department and staff, including composing letters on behalf of the Program Manager.

2. Maintains office files, supplies, and office records up to date and organized, including ordering supplies as needed.

3. Updates student monitoring database and assists with annual program evaluation process

4. Assists in the planning, coordination, and implementation of student and staff travel.

5. Records and monitors expenditures for the program including assisting with budget reports.

6. Arranges all aspects of meetings and program events including scheduling rooms.

7. Assists with training new staff members and student employees

Other 15%

1. Assists with planning and organizing program projects and events.

2. Participates in program and department meetings.

3. Maintains department website, SharePoint site, and assists in creating PR materials.

4. Performs other duties as assigned by the Program Manager.

Required Qualifications:

A high school diploma or equivalent. A minimum of two years of office support or related experience. Excellent oral and written skills. Knowledge of and working ability with computer software and data (Microsoft Word and Excel). Firm commitment to inclusion, diversity, excellence, unity, and purpose as it relates to all functions of TRIO-SSS in promoting student success and satisfaction Ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those different abilities; establish and maintain effective working relationships with those contacted in the course of work.

Desired Qualifications:

Associates Degree Awareness of low-income first generation college students. Bilingual (English and Spanish). Experience with social media platforms.

Work Schedule:

Monday - Friday 10:00am - 3:00pm

Pay:

$16.38/hour

EEO Statement

College of Lake County is an Equal Opportunity Employer with a policy of non-discrimination. Qualified applicants are considered without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history).

To apply, visit https://clc.wd5.myworkdayjobs.com/en-US/External/job/Grayslake-Campus/Office-Associate_REQ-00000550-1