Job Details

Teaching and Learning Administrative Specialist II

Position Number: 6493483
Location: Dallas, TX
Position Type: Administrative Vice Presidents

Teaching and Learning Administrative Specialist II

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Department:

The Department of Teaching and Learning at Southern Methodist University, housed within the Simmons School of Education and Human Development, is a dynamic and innovative community dedicated to developing educators who are both scholars and leaders in their field. With programs spanning undergraduate, graduate, and advanced certifications, the department emphasizes a comprehensive curriculum that integrates theory, research, and practice while drawing on diverse scholarly perspectives. Faculty members are recognized for their excellence in teaching and mentorship, supporting candidates through rigorous coursework, immersive field experiences, and cutting-edge research in areas such as literacy, mathematics, bilingual and special education, and STEM. Committed to preparing educators who are equipped to make a difference in diverse educational settings, the department fosters an environment of collaboration, reflective practice, and a passion for high-quality, evidence-based instruction

About the Position:

This role is an on-campus, in-person position.

This position is responsible for key administrative aspects of the department such as recruitment and marketing, admissions and advising, student communication and support, external partnerships, and faculty support. The position serves as a key member of the department's leadership team working with the department's faculty leadership and analyzes department data, and makes recommendations to the faculty.

Essential Functions:

Serve as the key point of contact for prospective and enrolled students. Responsible for student communications, enrollment processes, monitoring program requirements and milestones, and my.SMU advisor assignments. Communicate with students through emails and learning management system to support them throughout the program. Manage the department's Ph.D. students and activities.
Lead the department's recruitment and retention strategies using effective recruitment tactics. Serve as key point of contact with the SMU Graduate School and managing the department's application software (i.e. Slate). Manage and analyze data for admissions. Support application reviews and monitor application processing.
Maintain documentation for all currently enrolled students (i.e. graduation requirements, Ph.D. milestones) and ensure completion for degree requirements and graduation.
Support the Director of Graduate Studies. Supervise student workers. Organize and support department events such as information sessions, orientation and onboarding activities for new students.
Support external partnerships to advance the mission of the department. Engage with consultants and other partners of the department. Liaison between the department's leadership, faculty, and external organizations. Additional duties as assigned to support the department.

Qualifications

Education and Experience:

Bachelor's degree is required.

A minimum of four (4) years of experience is required

Knowledge, Skills and Abilities:

Candidate with managing experience managing multiple projects is required. Candidate with experience in higher education administrative processes is desired. Working experience with Slate is desired.

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Physical and Environmental Demands:

Sit for long periods of time

Deadline to Apply:

September 20, 2025.

Priority consideration may be given to those submissions received by September 3, 2025.

EEO Statement

SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Primary Location: USA-TX-Dallas

Job: Office and Administrative Support

Organization: Simmons School of Education

Schedule: Regular

Shift: Staff

Employee Status: Individual Contributor

Job Type: Full-time

Job Level: Day Job

Travel: No

Job Posting: Aug 20, 2025, 3:01:37 PM

To apply, visit https://smu.taleo.net/careersection/ex/jobdetail.ftl?job=SIM00000208&tz=GMT%2B00%3A00&tzname=UTC