Job Details

Faculty Development Program Coordinator

Seattle University


Faculty Development Program Coordinator

FLSA Status: Nonexempt

Market Reference Range (MRR): 6

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

The position-holder provides operational support for faculty development initiatives across campus. Housed in the Center for Faculty Development, the position-holder is responsible for coordinating the planning, promotion, and successful implementation of all Center events and services, including the high-profile New Faculty Institute program, and providing essential administrative support for co-sponsored faculty development efforts in other areas of campus. Other areas of responsibility include developing and tracking Center timelines and projects, collecting and reporting complex and confidential data, and managing Center budgets.

ESSENTIAL FUNCTIONS:

20% Event and Program Coordination.

• Management of communication processes and digital registration.
  
• Serving as the liaison and coordinator of various workshops, seminars, and other programs and functions for internal communities.
• Coordinating with multiple facilitators outside the Center in organizing co-sponsored events.
  
• Event scheduling, including rooms, technology, and catering coordination.
  
• Technological facilitation of complex online event sessions.
• Producing and formatting promotional materials, web materials, and paper handouts.
  
• Coordinating with Human Resources, departmental, college/school offices to develop and update mailing lists.
  
• Negotiating contracts with external vendors for the Center's periodic retreats or other off-site events.

20% New Faculty Institute (NFI) Program Coordination.

• Collaborating with the Center's Director and Associate Directors in organizing this high-profile, university-wide program for approximately 50 new full-time faculty.
  
• Representing the university as the first non-contractual point of contact for new faculty.
  
• Coordinating and communicating with more than 40 presenters and stakeholders, including the President, Provost, and SU's Jesuit
• Community, as well as faculty and student panelists.
• Developing and tracking program timelines.
  
• Creating and maintaining an online resource hub for participants.
  
• Creating and updating detailed SU faculty resource materials.
  
• Organizing meetings of the university-wide NFI Planning Team of faculty members; includes developing agendas and taking minutes.
  
• Managing program variables to ensure diverse representation.
  
• Reserving rooms, technology, and catering, as needed.
  
• Tracking and reconciling the NFI budget.
  
• Liaising with Human Resources to generate invitations on behalf of the Provost's Office
  
• Managing registrations and addressing both internal and external inquiries.
  
• Purchasing books and supplies via university procurement systems.
  
• Day-of event coordination involving room, signage, and technology set-up, welcoming faculty and presenters to event, coordinating with the SU photographer, and distributing materials.
  
• Technological facilitation of complex online event sessions.
  
• Coordinating follow-up events with the University Counsel's Office and with past members of the University Rank and Tenure Committee.

20% Data Management and Analysis.

• Creating surveys via Qualtrics for the collection and management of registrations, sessions evaluations, faculty feedback, and other Center-related data needs.
  
• Managing the Center's custom-designed FileMaker Pro relational database and providing statistical and informational reports.
  
• Analyzing collected qualitative and quantitative data.
  
• Creating charts and figures for annual report
  
• Managing and updating the Center's lending library system through a Center-specific library database.
  

15% Financial Management.

• Coordinating with other departments to co-fund events and services.
  
• Processing invoices, receipts, stipend payments, budget transfers, and purchase orders for internal budgets.
  
• Tracking expenditures and reviewing budget updates in InformSU.
  
• Reconciling budgets, resolving financial discrepancies, and forecasting expenditures on a monthly basis.
  

10% Office Management and Coordination.

• Leading weekly Center meetings, including agenda development.
  
• Complex scheduling, liaising, and calendar management on behalf of the Director and Associate Directors. Other support for the
• Director and Associate Directors, as needed.
  
• Drafting, editing, and proof-reading documentation and communications, for multiple audiences with divergent priorities and needs.
  
• Designing and managing websites via the university's content management system.
  
• Providing technical assistance and coordinating more complex assistance with IT Services.
  
• Coordinating annual reporting process.
  
• Making travel arrangements on behalf of Center staff.
  
• Arranging and receiving guest speakers.
  
  

10% Meeting Coordination and Committee Staffing.

• Scheduling stakeholder and committee meetings, including rooms, technology, and catering coordination.
  
• Developing agendas, taking minutes, and distributing materials.
  
• Maintaining committee websites/databases and member lists.

5% Academic and research support.

• Proof-reading and technical copy-editing for academic and internal publications, including using APA and Chicago style guides.
  
• Supporting research through reviews of academic literature, peer institutions, other centers.
  

Marginal Job Functions:

• Maintaining office supplies, filing systems, storage, and documentation, and other duties as assigned.

Qualifications

• Bachelor's degree or some college with four or more years of progressively responsible clerical experience or an equivalent combination of education and experience.
  
• Highly organized and detail-oriented.
  
• Ability to communicate effectively by telephone, in person, and via written communication.
  
• Ability to work independently with little supervision, as well as on team-oriented projects.
  
• Ability to interact with diverse groups of people with a professional demeanor and to manage confidential information.
  
• Ability to successfully complete an online computer skills assessment administered by the Office of Human Resources.
• Software in the assessment includes: MS Word, MS Excel, and MS PowerPoint. In addition, ability to manage e-mail and scheduling software via MS Outlook and to update websites using a content management system.

Preferred qualifications:

• Experience managing a database with Filemaker Pro.
  Strong writing and editing skills, with experience of academic research and referencing styles.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $45,000 - $53,500

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university's discretion.