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Executive Assistant, Institutional Advancement (FT), CF6N20022RESDV
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Position Number: 5940281
Location: Glen Ellyn, IL
Position Type: Executive Assistants

Executive Assistant, Institutional Advancement (FT), CF6N20022RESDV

Executive Assistant, Institutional Advancement (FT), CF6N20022RESDV
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
Reporting to the Vice President for Institutional Advancement, the Executive Assistant provides administrative support to Vice President for Institutional Advancement. This position is also responsible for providing support for the foundation as directed. The Executive Assistant manages the operational functions of the Institutional Advancement Office, including supply inventory and ordering, budget use and tracking, equipment maintenance, knowledge of the College purchasing system and an understanding of College forms and procedures.

Maintain the Vice President's calendar, as well as the general Institutional Advancement Office and Foundation Board calendars.

Serve as central point of contact for communication for the Institutional Advancement Office with the College's internal and external communities regarding the work and activities of the Foundation Board.

Prepare agendas for Board and Committee meetings; coordinate, assemble and distribute Board and Committee packets prior to each meeting both in electronic and paper format; set-up meetings; develop menus and contract catering; supply refreshments for meetings held on and off-campus; and record Board and Committee meeting minutes.

Help create and ensure accuracy in the preparation of written materials, including PowerPoint presentations, proposals, charts and correspondence in support of the Vice President.

Manage the preparation of documents, filling timely call reports and assisting with the flow of material and relationships through the Vice President for the Institutional Advancement Office.

Investigate, organize, interpret and prepare appropriate written responses (via email and printed letters and memos) for matters received in the Vice President's office.

Maintain formal, accurate and authentic records of the Foundation Board and its work.

Preserve pertinent documents of the Foundation and maintain master file of Board packets in paper and electronic form.

Manage business and operational functions of the Institutional Advancement Office.

This includes greeting and routing guests, maintaining office supplies and equipment and updating the Institutional Advancement Office website.

Make travel arrangements as needed; complete and submit expense reports.

Perform other duties as assigned.

Qualifications:

Education
- High School diploma plus completion of core coursework for an Associate level major in secretarial studies, business administration or related field required.
- Associate's Degree preferred.

Experience
- Four (4) years as an executive level assistant including proficiency in Microsoft Office required.
- Excellent secretarial and administrative skills, ability to synthesize Board minutes, high degree of competency in meeting and handling various situations required.
- Proven ability to manage multiple priorities and deadlines simultaneously including attention to detail and accuracy required.
- Must be self-motivated, have excellent communication skills, goal oriented and experience in handling confidential matters with appropriate confidentiality required.
- Experience in supporting Board members in a not-for-profit charitable organization and experience with fundraising practices and systems required.

Working Conditions:

Standard office equipment and software.

Proficiency with Microsoft Office (Word, Outlook, Excel and PowerPoint) and Raiser's Edge are essential.

Primarily office environment; primarily sedentary in nature.

Flexible work schedule is required including evening/weekend meetings and special events that occur outside the normal workday.

Must be able to do light lifting for handling supplies and able to travel around to off campus meetings, events and deliveries.

This position requires a background check and drug screen.

Starting pay begins at $28.88/hourly based on experience

Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2305?c=cod