Job Details

Academic Information Specialist - Temporary Position
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Position Number: 5940026
Location: St Paul, MN
Position Type: Academic Vice Presidents and Provosts

Academic Information Specialist - Temporary Position

Division: Academic Affairs
Department/Office: Registrar Operations

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St. Catherine University and the Office of the Registrar invite applications for a full-time temporary Academic Information Specialist position focusing on student graduation.

The Office of the Registrar team values collaboration and prioritizes the student experience. We build relationships across campus to support student-centered approaches to higher education, creating the best possible student experience within policy parameters. This position manages the graduation application process, clears students for graduation, obtains degree major/minor completion from Academic Departments, confirms graduation eligibility, and awards degrees for the applicable parts of term every semester.

This position ensures that a high standard of professionalism and customer service is maintained on a daily basis. This position is actively involved in specific critical tasks that relate to student registration, attendance tracking, SIS testing, and record management for students at all levels, in addition to numerous other responsibilities.
Serves as a resource for other Registrar's Office staff, and shares responsibility with the other Academic Information Specialist for troubleshooting problems with students, faculty and staff members in other offices.
This position performs miscellaneous tasks and leads small projects assigned by the Registrar or Associate Registrars. Assists with data analysis and quarterly Banner testing.

Responsibilities include:
Graduation Management:

Process graduation application forms with strong attention to detail.
Communicate frequently with students regarding of status of their graduation application from the time the graduation application is submitted to the time of graduation.

Customer Service

Assist all constituencies in an efficient, professional, calm and courteous manner.
Ensure that all constituencies receive excellent, accurate and prompt service. Refer customers as needed to members of the Registrar's Office or other offices.
Answer all phone calls to front desk and respond to messages in a timely manner.

Attendance Tracking

Setup attendance tracking each term and part of term for the standard calendar.
Send initial email and manage College for Women attendance issues by working with faculty and dropping student no-shows.
Utilize excellent written and oral skills to instruct faculty who are unfamiliar with the attendance policy and processes necessary to comply with federal regulations.

Salary range: $40,000 - $43,000

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include:

Fourteen (14) paid holidays and paid "gift" days when the University is closed.
Free tuition for employees and reduced tuition for their families after one year of service
Health, dental, and vision insurance
403b retirement plan access
Accrued sick time
Paid parental leave after one year of service

Specific information on all of our available benefits for full-time employees can be found HERE.
The salary range listed reflects a good-faith estimate of what we reasonably anticipate to pay for this position, based on market data and internal equity, at the time of posting. Actual compensation will be determined based on qualifications, experience, skills, and other relevant factors. St. Catherine reserves the right to modify or adjust compensation depending on University needs.

St. Catherine University in St. Paul, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.

Minimum Qualifications:

Associate's Degree from institutionally accredited college
Intermediate-level experience with Excel spreadsheets and Word documents; including, but not limited to filtering, sorting, and mail merge functions.
Demonstrated ability to respond respectfully and effectively to people of all cultures, in a manner that affirms the worth and preserves the dignity of individuals, families and communities.

Preferred Qualifications:

Banner or related SIS software experience

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university's commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

Application instructions:

Posting Number: 20220665-STAFF
Posting Start Date: 01/15/2025
Application Deadline: 1/22/2025

To apply, visit https://stcatherine.peopleadmin.com/postings/9598

St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr@stkate.edu or 651-690-6565.