Job Details

Part-Time Faculty Support Assistant, School of Law
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Position Number: 5823184
Location: San Diego, CA
Position Type: Business - Business Law

Part-Time Faculty Support Assistant, School of Law

Position Title & Department: Part-Time Faculty Support Assistant, School of Law; School of Law

Posting #: 4979

Department Description:
USD School of Law is one of the 84 law schools elected to the Order of the Coif, a national honor society for law school graduates. The law school's faculty is a strong group of outstanding scholars and teachers with national and international reputations and currently ranks in the top 20% (36th out of 204) among U.S. law schools in scholarly impact according to a 2018 study. The school is accredited by the American Bar Association and is a member of the Association of American Law Schools. Founded in 1954, the law school is part of the University of San Diego, a private, independent, Roman Catholic university chartered in 1949.

University Description:
The University of San Diego, a contemporary and engaged Contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.

Detailed Description:
This is a part-time temporary, non-benefit-based position with an anticipated end date of June 30, 2025. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

To provide general and academic administrative support to the part-time Law School adjunct and visiting faculty; to provide support for Law School events team; and, as requested, project and administrative support for the Supervisor, Law School Faculty Support.

Duties and Responsibilities:

Faculty Support

Perform research as requested, including frequent electronic research utilizing Westlaw, Lexis-Nexis (legal databases) to download cases and the Internet to find addresses, phone numbers, articles, and government website.
Tabulate scores and grades for midterm and final examinations using LG 2.5 program to score exams and final grade sheets used by Records to give course grades.
Post course documents and assignments to TWEN and/or Canvas site.
Assist in maintaining and utilizing TWEN and Canvas sites.
Coordinate the submission and return of student assignments through in-person and electronic means.
Exams and teaching tools: type quizzes, midterms, final exams and sample answers.
Review class syllabus, prepare attendance lists and seating charts.
Assist faculty in training and troubleshooting classroom technology, in collaboration with media services.
Manage and schedule Zoom meetings.
File management and maintenance.
Classroom and event support (i.e. food/catering, room reservations, guest parking validation).
Coordinate print-shop requisitions for copies of class materials and other documents, including exam answers.
Type and proofread documents as needed; prepare/share/edit documents utilizing Google Suite, Microsoft Word, and Adobe Acrobat Pro.
Scan and photocopy documents as needed.
Order supplies through online vendor.
Screen and answer phone calls, and schedule meetings/appointments.
Perform library and mail runs.
Shred outdated examinations and confidential information.

First-year Practicum Course (EAP Program):
- Assist EAP Program as needed.
- Help coordinate the logistics for break-outs or smaller class sessions.
- Assist with grade tracking, recording, & score translating.
- Assist with communications to adjuncts and students.
- Plan and coordinate the end of year event for students and faculty.
And perform other tasks requested by faculty and supervisor.

Administrative Support

Handle daily mail room functions including sorting, distribution, and routing of incoming mails.
Update nameplates for faculty, staff and administrators' mail boxes.
Distribute UPS/Fed Ex/Airborne and other packages.
Monitor and replenish paper supply for copier, scanner, and fax machines in mail room.
Update the Law School's faculty directory in collaboration with Law School Marketing and Communications.
Provide office coverage for other faculty support staff when necessary.
And other tasks that may be assigned by the Supervisor, Law School Faculty Support.

Classroom Technology Support

Ensure classroom technology is turned off by end of the day Friday, to reboot the system.

Special Conditions of Employment:

Background check: Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.

Job Requirements:
Minimum Qualifications:

High School Diploma or GED (General Education Diploma).
Two-year experience in a business office setting.

Preferred Qualifications:

Bachelor degree preferred.
Experience in a law-related or educational environment is a plus.

Performance Expectations - Knowledge, Skills and Abilities:

Ability to type a minimum of 60 WPM with accuracy; excellent word processing and proofreading skills.
Ability to compose letters and memoranda in English; proficient use of vocabulary, spelling, and grammar.
Demonstrated skill in the use of PC systems to complete tasks, including word processing and spreadsheets. Ability to use the internet for research and information retrieval.
Demonstrated organizational skills, ability to prioritize job functions to meet multiple deadlines and changing priorities to ensure smooth workflow. Skill to organize large volumes of material.
Demonstrated knowledge, understanding, and ability to coordinate work within policies and procedures as they relate to a variety of administrative functions.
Ability to maintain confidentiality and use discretion in handling sensitive matters.
Excellent interpersonal skills, and the ability to work with a diverse group of people while communicating clearly and effectively in grammatically correct English on the telephone, through e-mail, and in person, while demonstrating tact and diplomacy.
Ability to perform multi-tasks, maintaining a calm, positive, and professional manner.

Tools and Equipment Used:

Knowledge of computers, printers, photocopiers, scanners, shredders, fax machines, 10-key calculator, Dictaphone, and typewriters.
Strong technical skills are required involving software programs: WordPerfect, Adobe, Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint), Google Suite.
Familiarity with, or ability to learn, other software programs such as Cognos, Concur, Workday, ScannX, Lexis Westlaw, LG 2.5.

Posting Salary:
$25.00 - $26.19 per hour

The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:
Resume Required, Cover Letter Preferred Click the 'Apply Now' button to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers' review. You are also strongly recommended to upload a cover letter to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:
25 Hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

Advertised: November 21, 2024
Applications close: Open until filled

To apply, visit https://jobs.sandiego.edu/cw/en-us/job/496753/parttime-faculty-support-assistant-school-of-law