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Foundation Accounting Technician
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Position Number: 5822872
Location: Pasadena, CA
Position Type: Business and Financial Management

Foundation Accounting Technician

Pasadena City College

Salary: $56,003.04 - $61,743.60 AnnuallyCFT-39

Job Type: Full-Time

Job Number: 07346

Location: Pasadena, CA

Department: Foundation

Closing: 12/12/2024 11:59 PM Pacific

Under general supervision, the Accounting Technician supports the financial operations of the Pasadena City College Foundation, a non-profit organization, by classifying, recording, and maintaining accurate financial data. This role ensures the timely and accurate processing of transactions and supports the integrity of the Foundation's accounting records.

The Accounting Technician performs paraprofessional work in areas such as bookkeeping and accounts payable. Responsibilities include compiling financial records, preparing disbursement request forms, and managing online purchases for the Foundation.

EXAMPLE OF DUTIES:

Prepares disbursement request forms and check PDFs and routes them for signatures
Prints and distributes checks and files in the shared drive
Processes online purchases and records transactions in debit log
Prepares monthly debit transactions disbursement form and routes for signatures.
Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
Reviews and updates the annual Blackbaud Award Management cycle.
Monitors and updates student loan files in the Stand A Loan module of the Educational Computer Systems, Inc system.
Reviews figures and documents for correct entry, mathematical accuracy, and proper coding.
Classifies and records numerical and financial data to compile and keep financial records.
Prepares purchase requisitions.
Calculates, prepares, and issues invoices to the District for reimbursable expenses.
Monitors and updates fund files (hard and digital copies) and fund files log.
Records third party checks in check log and files scanned copies in student files.
Contacts Financial Aid and/or students regarding third party any checks questions.
Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

A High School Diploma, the equivalent, or higher.
Two years of experience working in fiscal/financial services.

DESIREABLE QUALIFICATIONS:

An associate degree, or higher, in Accounting, or a related field such as Business or Finance.
Three years of experience working in fiscal/financial services.

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

KNOWLEDGE:

Understanding of basic accounting and bookkeeping principles for recording and managing financial transactions.
Familiarity with the practices and terminology involved in maintaining accurate financial and statistical records.
Knowledge of the regulations that govern the preparation and submission of tax-related documents.
Familiarity with procedures related to cashiering, including handling and processing cash transactions.
Understanding of systems and procedures for verifying cash and managing cash flow.
Knowledge of the District's fiscal policies to ensure compliance in financial transactions.
Understanding of customer service principles to effectively assist District staff and stakeholders.
Familiarity with ERP systems for entering and accessing financial information.
Knowledge of standard office software and equipment for developing reports and communicating with staff.
Proficiency in organizing and managing records with precision.
Competence in performing complex financial calculations quickly and correctly.

SKILLS:

Proficiency in basic math and financial calculations, such as interest, balances, and discounts.
Strong communication skills for conveying information clearly and effectively.

ABILITIES:

Ability to apply knowledge of bookkeeping, basic mathematics, and financial record-keeping to accurately record and process transactions.
Capability to efficiently use ERP software to enter and access financial data, and to answer queries related to specific accounts.
Demonstrated experience working with communities who have been traditionally underserved by higher education and experience in the pedagogy reflecting intersections of race, culture, class, ethnic, and queer communities.
Ability to perform basic accounting tasks with accuracy and efficiency.
Ability to comprehend and follow instructions, both orally and in writing.
Ability to assume responsibility for a specific accounting function.
Capability to manage multiple tasks effectively to ensure deadlines are met.
Ability to work collaboratively and maintain positive relationships with colleagues.

Core Competencies - The District has identified the following essential skills and attributes needed for success in this position.

Financial Recordkeeping

Attention to Detail

Accounts Payable and Receivable

Mathematical and Analytical Skills

Compliance and Accuracy

Time Management and Organization

Software Proficiency

Communication and Collaboration

Salary Range
CFT-39

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

If you do not follow the process or your application/resume is incomplete, your information will not be processed.
If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

Resume or Curriculum Vitae
Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.
Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
Pasadena Area Community College District will not sponsor any visa applications.
Applicants must be available for interviews at Pasadena City College at no cost to the District.
Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT
Equal Opportunity, Title IX, Section 504 Employer

To apply, please visit https://www.schooljobs.com/careers/pasadenaedu/classified/jobs/4733061/foundation-accounting-technician

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