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Admin Support Coordinator II
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Position Number: 5648407
Location: San Diego, CA
Position Type: Conference and Events Administration

Admin Support Coordinator II

Req No: 2024-17898
Category: Administrative/Clerical
Type: Full-Time Contract
Salary: $21.24 - $25.28/hour
Close Date: 10/1/2024

Overview
The salary range for this position is $21.24 - $25.28 per hour depending upon qualifications and is non-negotiable.

The Wendy Gillespie Center for Advancing Global Business (WGC), Corky McMillin Center for Real Estate (TCMCRE), and Hostler Institute on World Affairs each play pivotal roles within the Fowler College of Business at SDSU. These centers provide critical academic, research, and industry engagement opportunities to students, faculty, and business professionals. The Wendy Gillespie Center for Advancing Global Business supports international business education, research, and industry collaboration through programs such as SDSU CIBER and the Charles W. Hostler Institute. The Corky McMillin Center for Real Estate enhances the academic and career opportunities of real estate students, supporting their growth as "Day 1" ready professionals. The Hostler Institute on World Affairs promotes global awareness through speaker series and scholarships, advancing SDSU's global engagement.

Under the Managing Director of the Wendy Gillespie Center, the Administrative Support Coordinator II will provide comprehensive administrative, event, and student support across all three centers. This individual is essential to the coordination of program activities, industry events, and board engagements while providing vital communication, marketing, and operational support.

Administrative Support Coordinator II role is a full-time, non-exempt position.

Responsibilities
Under the Managing Director of the Wendy Gillespie Center, the Administrative Support Coordinator II is responsible for, but not limited to:

Administrative Support (45%):

Provide administrative and accounting support to three Centers, including processing disbursement requests and travel claims, prepare budgets and purchase requisitions. May train and manage student personnel.

Student Support (10%):

Coordinate internships, scholarships, and events; interface with students and provide career development resources; maintain a database of recent graduates.
Work with student clubs to update/inform/engage students about the centers' programs.

Advisory Board Support (10%):

Arrange and attend board and committee meetings, create, and distribute meeting minutes, and respond to board member inquiries.

Marketing and Industry Engagement (10%):

Provide content for and manage the centers' websites. Organize marketing collateral, newsletters, and promotional materials. Support social media and marketing efforts.

Event Planning and Production (20%):

Organize events by managing logistics, budgeting, venue coordination, and catering. Oversee event setup, cleanup, and follow-up.

Manage event invitations, sponsorships, event budgets, and speaker coordination.
Assist with organizing and hosting speaker series events, including logistics, venue arrangements, and budget management.

Other Duties as Assigned (5%):

Qualifications
Minimum Education

High school diploma or equivalent

Minimum Experience

6 years of progressively responsible experience in an office or administrative environment

Knowledge and Abilities

Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace
Fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation
Ability to understand standard office procedures; to operate standard office equipment; to learn office technology systems; to perform basic arithmetic calculations; and typing and keyboard skills
Ability to interact effectively with co-workers, clients and study participants
Ability to understand and follow posted work rules and procedures
Ability to relate well to others within the project environment
Ability to display motivation and strong interpersonal skills
Ability to communicate effectively, both orally and in writing
Ability to display organization, meet deadlines, display detail orientation, possess good judgment and common sense
Ability to demonstrate a high level of cross-cultural sensitivity
Highly motivated self-starter, with a high energy level and strong interpersonal skills.
Ability to report to work on time.
Ability to follow directions from a supervisor
Ability to instruct, train, and manage student assistants
Ability to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, and management
Ability to conduct him/herself professionally and appropriately at all times

PREFERRED QUALIFICATIONS AND SPECIAL SKILLS

Bachelor's degree or equivalent in a related field
Marketing and event planning experience
Oversight and student training experience
Proficient in Canva and Google Workspace

Additional Applicant Information

Candidate must reside in California and live in a commutable distance from SDSU at the time of hire.
San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
Job offer is contingent upon satisfactory clearance based on Background Check results (including a criminal record check).

To apply, visit https://careers-sdsurf.icims.com/jobs/17898/admin-support-coordinator-ii/job?in_iframe=1