Job Details

Office Services Technician I
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Position Number: 1290337
Location: Santa Maria, CA
Position Type: Secretary and Administrative Assistants

Job Title: Office Services Technician I
Department: EOPS/CARE/CAFYES/CalWORK's

Category: Clerical Posted: 9/8/2018
Closing Date: 9/27/2018

Position:
Office Services Technician I
Allan Hancock College is accepting applications for a full-time, 37-hour per week, 12 month position supporting the Extended Opportunities Programs and Services (EOPS), and reporting to the Director, EOPS. The desired start date is November 2018. The successful candidate must pass a Department of Justice clearance and a pre-employment health and physical before the start date.

*This position is contingent on continuous funding

Work Schedule:
Monday - Thursday, 8:00 a.m. - 4:30 p.m. and Friday, 8:00 a.m. - 4:00 p.m.

SALARY AND BENEFITS:
The salary is range 12, $2,653 to $3,225 per month on the classified bargaining unit salary schedule).
Benefits include medical, dental, life, vision (employee only), salary protection insurance, and eligibility for PERS retirement.

Allan Hancock College serves more than 20,000 students in northern Santa Barbara County. Located on the central coast and just minutes from spectacular beaches and rolling vineyards, AHC operates three campuses – the main campus in Santa Maria, a state approved center in Lompoc and a center in Solvang. As one of the largest employers in Santa Barbara County, the college is an integral part of the community and enjoys strong support from local leaders and industry.

AHC, a Hispanic-Serving Institution, is proud to serve underrepresented students. The college has twice received recognition from the Aspen institute as one of the top colleges in the country. If you are looking for a position where you can have a direct impact on our students, AHC may be the place for you!

To learn more about Allan Hancock College and the Central Coast, visit our Human Resources page at www.hancockcollege.edu and click on the Welcome to AHC video.

Allan Hancock College Classified-Clerical
Human Resources Range 12

OFFICE SERVICES TECHNICIAN I

DEFINITION:
Under supervision of the appropriate Dean or Director, the incumbent will perform a variety of responsible and difficult clerical and technical work; to interpret departmental policies, procedures, and regulations; and value and promote the mission and vision of the college.

CLASS CHARACTERISTICS:
Incumbents, under limited supervision, are required to make independent decisions concerning appropriate procedures in their offices, which may affect the work performance of other positions. Incumbents may work as office manager and direct or guide other clerical personnel and student help and assist an Office Assistant I or II. Incumbents in this classification have responsibility for multiple office functions in a major departmental office, which often cross departmental lines.

ESSENTIAL FUNCTIONS:
1. Greets visitors; provides information and assistance to the general public, students, and staff involving and understanding of departmental and college policies, procedures, regulation, and technical processes.
2. Acts as a receptionist and initiates and answers telephone calls.
3. Processes forms and reports for department functions; checks forms for completeness and accuracy and obtains information as necessary.
4. Researches files to extract information for summaries and reports; serves as liaison with internal departments and external agencies; promotes department programs.
5. Gathers information and assists in the preparation of class schedules; maintains files and records, prepares correspondence and memoranda independently and from general instructions on routine matters.
6. Assists with taking minutes of meetings; types a variety of materials requiring the use of independent judgment, including but not limited to, event programs, publicity, tests, instructional materials, letter, memoranda, and schedules.
7. Prepares purchase orders, requisitions and work orders and verifies merchandise received against invoice or packing slips;
8. Distributes incoming mail and prepares outgoing mailings.
9. Performs admissions procedures for registration; establishes and maintains filing systems; compiles instructor contracts; and assists with budget planning
10. Prepares and maintains time sheets, records and reports necessary to implement hourly instructor payroll personnel intake.
11. Handles instructor evaluation schedules, room scheduling routines including off-campus rentals.
12. Maintains and updates mailing lists, attendance records, and instructor sick leave records; computes faculty load levels; sets up and maintains budget account records; collects and refunds fees.
13. Familiarizes non-staff on office procedures and maintains supervisor's calendar.
14. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:
Knowledge of:
Office management techniques and organizational skills;
Written business communications;
Word/Information processing applications and production;
Records management;
Correct English usage, spelling, grammar, and punctuation;
Office methods, procedures, and equipment, including filing systems, receptionist and telephone techniques.

Demonstrated ability to:
Understand and carry out oral and written directions;
Work independently, organize workload and establish priorities;
Learn and interpret specific rules, law, and policies and apply them with good judgment in a variety of procedural situations;
Operate a word processor and computer with accuracy and speed;
Perform secretarial work of above average difficulty;
Type at a rate of 50 wpm from clear, legible copy;
Establish and maintain office records and files;
Compose correspondence independently.
Make arithmetic calculations;
Proofreads materials.

Education and Experience:
An associate of science degree in office administration or office systems technology or related subject matter with one year of clerical and secretarial experience; or the completion of the 12th grade and two years of increasingly responsible clerical and secretarial experience OR an equivalent combination of training and experience.

Working Conditions:
Duties are primarily performed in an office environment, at a desk or at a computer.
The incumbent will experience interruptions while performing normal duties during the
regular workday.
The incumbent will have contact, in person, via email with staff, students, and the general public.

Physical Demands:
Typically may sit for extended periods of time.
Operates a computer.
Communicates over the telephone.
Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Special Qualification:
A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
R 05/15
R 06/13
R/7/96
7/90

SCREENING PROCESS:
A committee will give priority review of application materials submitted by Thursday, September 27, 2018. This position is open until filled. Meeting minimum qualifications does not insure the candidate an interview. Therefore, it is important that the application be thorough and detailed. Applicants will be assessed on the breadth and depth of education, training, experience, skills, knowledge, and abilities. A limited number of applicants will be invited for an interview at the college at their own expense. Interviewed candidates may be asked to complete written and job-related exercises. The district reserves the right to extend time limits, reinitiate or withdraw the recruitment-selection process at any point. Final candidates may be required to pass a pre-employment drug screening.

APPLICATION PROCEDURE:
To be considered as a candidate for this position, please submit the following application materials to the college human resources office by 3:00 p.m., Thursday, September 27, 2018:
Signed district application for classified positions
Transcripts (Copies are acceptable for the application process). Official transcripts are required if hired.
A current and complete resume of education and professional experience
Cover letter

APPLICATION: For application materials please visit our Web site at www.hancockcollege.edu or contact:
Human Resources, Building B
Allan Hancock College
800 South College Drive
Santa Maria, CA 93454-6399
(805) 922-6966, extension 3338
(805) 922-9196, FAX