Job Details

Facilities Services Coordinator - Office of Facilities Management

Position Number: 6755300
Location: Washington, DC
Position Type: Facilities Management

Facilities Services Coordinator - Office of Facilities Management

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Facilities Services Coordinator serves as the critical and initial point of contact for all visitors to Georgetown University Capitol Campus & Law Center's Office of Facilities Management. The Facilities Administrator provides a broad range of operational and administrative support to the Facilities Operations Manager including: clerical and customer service work; collecting and recording registration information; maintaining wait lists; and generating and issuing maintenance, engineering and custodial work orders to staff using the WebTMA / Maintenance Connection facility and asset maintenance management software. The incumbent manages the student locker registration program, processes guest parking requests, and maintains all department Safety Data Sheet (SDS) binders to comply with OSHA guidelines.

Greet all visitors, faculty, staff and students and acts as liaison between staff.
Grants access to the building and parking facilities.
Responsible for activating parking and Smart Benefits for new employees.
Prepare supplier contracts, purchase requisitions and expense reports.
Issues maintenance, engineering and custodial work orders to staff utilizing the WebTMA / Maintenance Connection facility and asset maintenance management software.
Maintains all department Safety Data Sheet (SDS) binders to comply with OSHA guidelines.

Work Interactions

Position reports to the Facilities Operations Manager, who reports to the Assistant Director & Senior Director of Facilities. This position requires a professional demeanor in a high-pressure environment and requires the use of good judgment, concentration, flexibility and the ability to prioritize and deal with students, staff, faculty and visitors.

Requirements and Qualifications

Bachelor's Degree or 3-5 years of experience or equivalent training.
Strong computer skills, including Microsoft Word and Excel. Familiarity with Google Workspace tools (Gmail, Google Drive) Experience managing budgets and expense reports, contracts, and purchase requisitions. Must demonstrate strong attention to detail. Comfortable responding to telephone and email inquiries.
Ability to work efficiently and effectively, under tight deadlines
Attention to detail and highly developed interpersonal, written and verbal communications skills
A flexible team player, able to maintain confidentiality, exercise tact, resolve issues, and exercise careful judgment and discretion.

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$21.16 - $35.29

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Law-Center/Facilities-Services-Coordinator---Office-of-Facilities-Management_JR24195