Job Details

Administrative Specialist III
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Position Number: 5826769
Location: Moscow, ID
Position Type: Secretary and Administrative Assistants

University of Idaho

Administrative Specialist III

Location: Moscow

Division/College: College of Agricultural & Life Sciences

Employee Category: Classified

Pay Range: $23 per hour or higher depending on experience

FTE: 1.0

Full/Part Time: Full Time

Position Summary:
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students and providing program and/or event assistance.

Duties may include:

Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned

Minimum Qualifications:

High School Diploma or equivalent

Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research

Preferred Qualifications:

Associate's or Bachelor's degree in office management, business, or a related field OR at least two years of experience providing administrative support
One year of experience providing administrative support in a fast-paced setting with little supervision that requires time management and organization skills
Experience working in a team environment to accomplish shared goals
Experience balancing and coordinating a workload for multiple projects
Experience crafting and examining office documents and data/reports for accuracy and completeness
Experience processing financial transactions and adhering to a budget
Experience interpreting, applying, and explaining complex information such as regulations, policies or services
Experience with UI Banner system including human resources and student modules, VandalWeb, Chrome River, and Argos
Experience in a position where interaction with students and faculty was a primary function.
Knowledge of higher education academic rules, regulations, procedures, curriculum, and graduation requirements.
Ability to independently solve problems and perform liaison activities in a work setting

Physical Requirements & Working Conditions:

None

None

Required Licensures, Certifications or other

Posting Number: SP004670P

Posting Date: 11/22/2024

Closing Date:

Open Until Filled: Yes

Special Instructions:
Applications received by December 9, 2024, will receive first consideration.

IMPORTANT: To be considered, your "Letter of Qualification" must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.

Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.