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Administrative Assistant II 19hr
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Position Number: 5827785
Location: Merced, CA
Position Type: Secretary and Administrative Assistants

Administrative Assistant II 19hr

Salary: $2,066.00 - $2,614.00 Monthly
Job Type: Full Time
Job Number: 20241030
Closing: 12/6/2024 11:59 PM Pacific
Location: Merced College, CA
Department:

Range 20
19 hours/week12 months/yearInterview dates are to be determined
Ready to join the transformation? Merced College is not just your ordinary community college - we're pioneers of change, ready to redefine the educational landscape and set new standards for excellence! Situated in the heart of California's vibrant Central Valley, Merced College isn't just a workplace; it's a gateway to endless possibilities!

Innovation at its Finest: At Merced College, innovation isn't just a buzzword - it's our way of life! We're committed to staying ahead of the curve with cutting-edge technology, transformative instructional practices, and unparalleled customer service. Join us as we pave the way for the "new" community college experience!

Invested in you: At the heart of Merced College's success are our dedicated employees. That's why we prioritize your well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.

About Us: Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.

Location Perks: Nestled amidst stunning natural landscapes, Merced is more than just a place to work - it's a lifestyle! Imagine living in a picturesque town with access to the Bay Area, Sacramento, and the breathtaking Yosemite National Park just a stone's throw away. With affordable housing options and a thriving community of 90,000 residents, Merced offers the perfect balance of urban amenities and small-town charm.

Don't miss out on this incredible opportunity to be part of something truly extraordinary. Join the Merced College family today and embark on a journey of innovation, growth, and fulfillment! If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, then Merced College invites you to join. Embrace the opportunity to be part of a dynamic community dedicated to shaping the future of higher education. Apply now and let's embark on this exciting journey together! Apply now and let's shape the future together!

The Administrative Assistant to the Office of Capital Projects and Facilities supports the operations team with providing back office tasks, including data entry, updating information in different systems, complete back office operational tasks and generate associate reports for management review. The Office of Capital Projects and Facilities is searching for someone who is highly self-motivated and who is a well-organized individual with experience multitasking. The Administrative Assistant is a valuable member of Merced College's Capital Projects and Facilities Department and holds a critical role in maintaining a safe and innovative environment for our staff and students. The ideal candidate will be resourceful, possess a great attention to detail and thrive in a high-paced dynamic team environment. This position is for an individual who possesses novel solutions and a "get it done" attitude! The Capital Projects and Facilities Department invites you to apply to join our team!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision
Enriching our community through educational experiences and support services:

Degree/Certificate Programs
Transfer
Career Technical Education
Workforce Training
Lifelong Learning
Basic Skills
Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description

Under general supervision, to coordinate assistance to students and staff, develop and maintain the budget, develop statistical data, perform varied secretarial and clerical duties, coordinate office activities, provide administrative relief; supervise clerical functions, oversee assigned area in the absence of administrator; and perform related work as required.

Examples of Duties

Representative Duties:

Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures
Develops working knowledge of special terminology related to the function to which assigned
Receives visitors and gives out information or refers callers to proper officials
May take minutes
Types a variety of materials
Answers routine letters independently
Receives telephone calls
Arranges meetings for the supervisor which may involve contact with other departments
May make travel and hotel reservations
Prepares schedules of meetings and insures that participants are informed of meeting dates
Keeps records of various committees
Installs and revises filing systems and other clerical procedures
Receives a variety of information which may be of a confidential nature
Orders supplies
Operates varied office equipment
Assists in the process which leads to the hiring of employees
Trains, assigns and reviews work of subordinate employees or student assistants
Coordinates workshops
Facilitates outreach activities
Provides students with college information and other services
Provides budget management
Responsible for all monetary procedures
Maintains subsidiary programs
Collects and organizes record of services provided to students
Coordinates scheduling of facilities
Coordinates the development and implementation of schedules
Other related duties as assigned

Knowledge of:

Modern office equipment, practices and procedures
Program guidelines and policies
Principles of business letter and report writing including the use of good English, spelling and punctuation
Collection and organization of data and information

Ability to:

Read, understand, learn and apply pertinent procedures and requirements
Compile and analyze data
Train and supervise student workers
Type at 55 words per minute
Effectively communicate both orally and in writing
Work independently and with a minimum of supervision
Work cooperatively with students, the public and District personnel
Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

An associate's degree
OR
High school diploma OR GED AND three (3) years applicable experience
OR
The equivalent education and experience
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment.

Physical Ability to:

Hear and understand speech at normal levels
Communicate so others will be able to clearly understand normal conversation
Read printed matter and computer screens
Stand or sit for prolonged periods of time
Bend and twist, stoop, kneel, crawl, push, pull
Reach in all directions
Work at a desk, conference table or in meetings of various configurations
Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

Letter of interest addressing your qualifications for the position (cover letter)
Resume
List of three professional references (no reference letters permitted)
If applicable, legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled onsite.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://www.schooljobs.com/careers/mccd/jobs/4713547/administrative-assistant-ii-19hr